Enhancing data storage at KI

Enhancing data storage is a project to simplify and improve data storage at Karolinska Institutet.
Among the biggest changes are the phase-out of the services KI Cloud (September 2022), KI Box (phased out) and the home directory H:, as well as re-modelling of the shared data storage G:.

The project is currently working with copying data from ownCloud to OneDrive. 

The overall goal for the data storage project is competitive and secure storage with improved collaboration and sharing features for both colleagues and external users.

To simplify and support KI's employees, the central IT Office has decided to perform all copying of data from KI Box, H: and OwnCloud. Please note that the project does not have access to the content of any copied files and data, the project will only see the number of files copied.

In 2022, the central IT Office will:

  • Copy all users’ data from OwnCloud (KI Cloud) to OneDrive (approx. 5000 users)
  • Implement a change of G: where parts of users' data are copied to P: (approx. 11,000 users)
  • Copy all users’ home data from directory H: to OneDrive (approx. 11,000 users)

Discontinue of services

After the copying of data to OneDrive is completed, KI Box, the Home Catalogue and OwnCloud will be discontinued.

Why is it necessary to change the data storage at KI?

Data storage at Karolinska Institutet has for many years been expanded and developed organically. The development has taken place at the IT Office, departments as well as core facilities. Due to this organic development, there are today many varying solutions for data storage based on many different techniques, software, routines and processes.

Improvements with the changes:

  • Storage with improved collaboration and sharing features.
  • Need-based storage options with P: L: and S3:
  • Reduced costs through the closure of certain services.
  • Improved tools and interfaces for monitoring services and data protection.

The project does not work with:

  • The project does not work with information classification of user's files and data. This responsibility lies with the department and the owner of the information.
  • The project does not work with the purchase/ installation of new technology as services are in already in operation and security-classified since before. The project copies data from service A to B.
  • The project assists with copying and control of file transfer, but you must verify that you are happy with your copy immediately after completion.

Available data storage and sharing services

The table describes the data storage and sharing services available at KI, the type of data that can be stored, how the services are accessed, and how to connect to the storage itself.

Data storage and sharing services

Cloud

Central storage

Fees

Should the total amount of stored data on project folders, lab folders, or S3 storage exceed 70 TB, the institution will be charged an additional cost of SEK 1.29/GB/year.

Available data storage and sharing services - services

Service

OneDrive Teams Group folder Project folder Lab folder S3 storage MFT KI ELN
Description Cloud Cloud Central storage Central storage Central storage Central storage Central storage Central storage
Fee No No No Yes Yes Yes No No
Personal files and data Yes Yes Yes Yes Yes Yes Yes Yes
Large sets of data No No No Yes Yes Yes Yes
Collaborating with employees at or affiliated to KI Yes Yes Yes Yes Yes Yes No No. Max file size 50MB
Collaborating with external and non-KI parties Yes Yes No No No Yes No Yes
File transfer No No No No No No Yes, data is deleted after 30 days No

Data classification

No
Public data Yes Yes Yes Yes Yes Yes Yes Yes
Sensitive personal data Yes1 Yes1 Yes Yes Yes Yes2 Yes Yes

Access

KI network or VPN required No No Yes Yes Yes No No Yes
Accessible from internet Yes Yes No No No Yes Yes Yes
Employees/affiliates Yes Yes Yes Yes Yes Yes Yes
External users Yes Yes No No No Yes Yes

Accessing the storage

Webinterface Yes Yes No No No No Yes
Client on the computer Yes Yes No No No No No
SFTP No No No No No No Yes
Mapped as a folder Yes No Yes Yes Yes No Yes
  1. Provided that Multifactor Authentication (MFA) is activated for everyone having access to the data.
  2. As long as shared within KI, S3 storage is approved for GDPR data. We are examining how/if GDPR data can be shared outside of KI with the S3 storage.

KI Box

When the project started in 2020, the decommissioning of KI Box began, which was replaced by OneDrive. KI Box is now discontinued at KI.

Contact 

For questions about the project or the project organisation, please contact IT support or call: 08-524 822 22.

More information for logged in staff

There is more information for those of you working in the following groups

  • C7.Department of Learning, Informatics, Management and Ethics
Log in with KI-ID