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KI’s new management organisation

In January 2018, the Board of Karolinska Institutet reached a decision on a new management organisation for KI effective as of January 2019. Decision-making procedures and delegation rules for Karolinska Institutet in accordance with the new management organisation was determined by the President in December 2018.

One of the main changes is the establishment of a Faculty Board, of which the President will be chair, as well as a Faculty Council that will contribute to good, functional collegial influence at a strategic level.

Organisation chart in accordance with decision by the University board and current Decision-making procedures and delegation rules.

A detailed overview of the organisation of KI to be found at Organisation and Management.

Summary of decision-making procedures and delegation rules for Karolinska Institutet

President

Chapter 2 Section 2 of the Higher Education Ordinance (HF) indicates issues on which the Board of Karolinska Institutet (KI) (“konsistoriet”) shall decide. Certain clarifications appear in the Board’s decision-making and procedural rules. Other matters are determined by the President in the presence of the University Director, or his/her deputy, unless otherwise prescribed by law/ordinance or decided by the Board. The President may delegate his/her duties unless specifically prescribed otherwise (Ch. 2 Section 13 HF).

Vice President

The Vice President takes decisions in the President’s stead when the President is away on official business or otherwise unavailable. The Vice President is appointed by the University Board.

The Vice President has a delegated responsibility for many university-wide duties in excess of those that ensue from these delegation rules.

University Director

The University Director is appointed by the President and is head of the University Administration. The University Director has overall responsibility, under the President, for the administration of Karolinska Institutet, which entails the right to take university-wide decisions. The University Administration is to provide administrative and expert support to KI’s management organisation and for core activities and other university-wide purposes.

The Faculty Board

The field of medical science covers all academic activities pursued by KI and makes up the medical faculty. The KI management includes a Faculty Board with overall strategic responsibility for education, research, and outreach work at the faculty. Its main concerns are resource allocation, quality systems, recruitment, infrastructure and internationalisation.

The Faculty Board

  • takes general decisions, within the parameters set by the University Board or President, on the allocation of resources to the departments, central support activities, strategic investments and the frameworks for the three Committees,
  • takes strategic decisions on collaboration with the healthcare sector, e.g. Region Stockholm (Stockholm County Council), other public authorities, the business sector and international actors,
  • may task departments and departmental groups with participating in the preparation and execution of the decisions that the Faculty Board takes,

Committees for Higher Education, Doctoral Education and Research

The Faculty Board is to have three subordinate Committees to provide support by means of preparation, quality control and implementation in their respective fields. Each Committee is chaired by a Academic Vice President, with a deputy-chairperson to replace him/her when necessary.

More on the Faculty board and its committees

Deans

  • are the managers of the Heads of Department comprising their departmental group,
  • report to the President,
  • represent and speak for the line organisation for the departments comprising their departmental group,
  • coordinate the recruitment of departmental heads within their departmental group, and submit proposed nominees for the position to the President,
  • coordinate initiatives within their departmental group regarding the recruitment of teaching and research personnel,
  • support the Heads of Department in the implementation of Faculty Board decisions and other university-wide decisions,
  • have responsibility for ensuring the coordination and effectiveness of the activities of their departmental group in consultation with the relevant Heads of Department and the University Director as regards matters that fall within the University Director’s field of responsibility,
  • support and coordinate the departments’ collaborations with the healthcare sectors, e.g. Region Stockholm (Stockholm County Council), the business sector, international actors and other public authorities,
  • may otherwise complete their duties as decided by the President or Faculty Board.
  • The President may appoint one of the Heads of Department to act as a Dean’s deputy; the Head of Department thus designated may not be a member of the Faculty Board.

Academic Vice Presidents

  • lead the work of their respective Committees,
  • pursue issues within their field of activity as both committee chairperson and Faculty Board member,
  • may be tasked by the President to represent KI in external contexts, such as national dean conferences for the medical faculties,
  • may otherwise complete their duties as decided by the President or Faculty Board.
  • have the following ceremonial duties: the Academic Vice President for Doctoral Education awards doctorates; the Academic Vice President for Higher Education hosts non-doctoral graduation ceremonies; and the Academic Vice President for Research awards honorary and jubilee doctorates.

Documents

Decision-making procedures and delegation rules Karolinska Institutet

Effective documents, in the process of updating during spring 2020

Instructions and templates for departments

Role description for the departmental chemical’s representative

Role description for the chemicals inventory taker

Role description for the departmental environmental and sustainability representative

Role description for the departmental Flammable Goods Controller

Role description for the departmental Fire Safety Supervisor

Role description for the departmental Fire Safety Controller