Reporting and signing results in Ladok - doctoral courses

Ladok is a national study documentation system common to all levels of education. It is web-based and has several user groups - students / doctoral students, examiners, administrators.

Course occasions in Ladok

Ahead of a new semester, course occasions are created in Ladok to which all admitted doctoral students will be added (admitted). The Ladok system management group is responsible for creating the course occasions in Ladok and for transferring the admitted students that have accepted the admission offer via KIWAS before the data transfer date. Each semester the course organisers concerned are being notified the relevant transfer date.

Late applicants handled outside KIWAS or students that have accepted the admission offer after the KIWAS-Ladok transfer date, must be manually entered in Ladok (admitted) by the course giving department. The same applies to applicants that have not stated a full (Swedish) personal identity number in their application. As a course director you are responsible for well in advance providing a complete list of admitted students to the departments's study administrator who will administer this in Ladok. The list must contain the participant's name, personal identity number/birth date, applicant category (i e KI doctoral student, KI postdoc, etc.).

Registration in Ladok

Before course start, each admitted participant must register via the Ladok student interface. The registration period runs from one week before the start of the course, until two days after course start. You can remind the students about this on the first day of the course.

Cancellation of a course place

Cancellation of a course place once accepted is done by the student via the Ladok student interface. Remember to check in Ladok if any cancellations have been made. See the manual Återbud på kurs - när gjordes återbudet?(only on Swedish).

The examiner's role

The examiner will sign reported results for all participants directly in the system. It is also possible for the examiner to self-submit the results before signing. Otherwise a result list should be handed in to the study administrator at the course responsible department. This should be done within 14 days of completed course to give the doctoral students good service.

Read more at Examination of doctoral courses.

Study certificates

Doctoral students are able to print study certificates via the Ladok student interface. No other certificates should be issued, to avoid the risk of double registration of credits.

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