Rules and routines for the Joint Doctoral Programme in medical technology

Doctoral students studying under this programme are admitted to medical science at KI and to medical technology at KTH. On completion of their studies and the successful defence of their theses, students may apply for a joint degree. The following rules and routines are specific for these students.

Home university

The doctoral student is a full student at both universities. However, for administrative reasons either KI or KTH is the “Home university”. The other university is called “Partner university”.

Home university refers to the party that has recruited a doctoral student and that has arranged funding for the project to which the student has been admitted under the programme. The Home University has coordinating responsibility for the student.  

Supervisors

At least one supervisor per university is to be appointed for each doctoral student, with one supervisor from the Home university being appointed as principal supervisor.

Each university appoints a supervisor in accordance with its own particular rules and procedures. A decision to replace a supervisor is made by the party that appointed the supervisor to be replaced.

The supervisor from the Partner university has a special responsibility for making the doctoral student at home at that university and for advising the doctoral student on regulations and procedures of that university.   

The principal supervisor shall have completed the basic course in doctoral supervision or have the equivalent competence. Ideally, all supervisors shall have this competence.

Mentor

As a complement to the supervisors, doctoral students shall choose an independent person to serve as a mentor during the Programme. Doctoral students must choose a mentor within one year of admission, which is to be noted in their individual study plans

About mentors

Admission procedure

Before the admission of a new doctoral student the steering group of the programme must assess if the project is suitable for the programme. A form is found here.

After the steering group has given their consent, an admission procedure starts that basically follows the admission procedure of KI with the following steps: 1) establishment of doctoral position, 2) recruitment (advertising and selection) and 3) admission. After that an individual study plan is drawn up.

Establishing a doctoral student position

Before a doctoral student can be recruited position can be advertised or a doctoral student recruited through other means, an assessment shall be made of the possibility of offering high-standard doctoral education.

The following will be reviewed:

  • supervisors’ skills and suitability
  • the scientific project
  • financial plan
  • the doctoral education environment
  • ethical permits

The principal supervisor submits an application for establishing the doctoral student position using this KI form regardless of home university. Attach the consent from the steering group.

Both parties must approve the application for establishing a doctoral student position. The person who decides on admission to doctoral education is the person who decides to establish a new doctoral position (prefekt at KI and head of school at KTH).

KI: Contact doctoral education administration at your department
KTH: phdadmin@cbh.kth.se

Green light for supervisor

As a part of the establishment step, an application for Green light for the KI supervisor must be approved by the KI Department.

If KI is home university it applies to the principal supervisor, if KTH is home university it applies to the co-supervisor from KI. Follow the usual routines at KI.

There are no similar procedures at KTH, even though it is recommended that KTH makes a similar assessment.

Advertising, eligibility and selection

Advertising

A doctoral position shall be openly advertised at the Home university following its rules and procedures. Advertisements shall include information about how to apply and shall make clear that the Programme is a collaboration between the Parties aiming towards a joint doctoral degree.

The exemptions from the advertising requirement provided in the Higher Education Ordinance (Chapter 7 Section 37) also apply to these doctoral students.

Instruction for advertising doctoral positions, KI

Instruction for advertising doctoral positions, KTH

Eligibility 

The general entry requirements are stated in the Higher Education Ordinance (1993:100). Over and above these requirements, there are specific entry requirements in the form of English skills.

Eligibility is assessed and handled by the Home University. The results of this assessment shall be documented and appended to the admission decision

More information on eligibility

Selection

A student is selected by the Parties in consultation from amongst the applicants who meet the entry requirements and who are otherwise judged able to benefit from the Programme with regard to their maturity and capacity for independent judgement and critical analysis. The applicants’ study results from master’s courses, independent papers, documented subject knowledge and other documented skills/experience of significance to benefitting from and completing the Programme shall also be taken into account.

Admission decision

Decision on admission is made by both Parties jointly after the eligibility has been assessed and selection been made among eligible candidates.

The doctoral student is registered in LADOK at both universities.

The application for admission is submitted, in two originals, to the KI department or to the School at KTH depending on home university), using this form. After decision both universities get one original each.

KI: Contact information to the departments

KTH: phdadmin@cbh.kth.se

Individual study plan

All doctoral students in Sweden must have an individual study plan (ISP). After admission to doctoral education, an ISP shall be drawn up for each doctoral student by the principal supervisor in consultation with the other supervisors. The ISP shall then be approved by both Parties.

A proposal for an ISP shall be submitted by a doctoral student and his/her supervisor no later than one month after the commencement of studies. The ISP shall then be approved by both universities. All doctoral students shall have an approved ISP within three months of the commencement of studies.

A student’s ISP shall be followed up at least once a year, at which time his/her study results shall be evaluated by both parties. The ISP shall then be updated.

For the moment it is not possible to use the digital ISP system for the joint doctoral students. Instead, this templet document should be used: ISP form for students participating in this programme.

ISP seminar / start seminar

Before a student’s ISP can be approved, he/she shall hold an ISP seminar at which he/she presents the research project from his/her own perspective and obtains feedback. The seminar may be held at either KI or KTH in accordance with local procedures.

Introduction

The mandatory introduction for new doctoral students at KI is mandatory for all joint doctoral students.

There is no similar arrangement at KTH, which means that a greater responsibility lies on the KHT supervisor to ensure that the doctoral student is introduced to KTH.

Courses

Doctoral students follow the general study plan for medical science at KI and the general study plan for medical technology at KTH, with the exception as per the Agreement between the Universities.

Follow the link for information on courses and credit-bearing activites: Courses and credit-bearing activities of the study programme. Note that the total course requirement is 60 HE-credits.

To apply for courses at KI, please see the course catalogue.
To apply for courses at KTH, please see the course and programme directory.

Accreditation of courses from other universities

Students may also attend courses at other universities, which can be subsequently accredited. This should be done in accordance to the routine of the home university.

Courses at KI and KTH need only to be registered at one of the universities without the need for accreditation.

Half-time review

A half-time review shall be held for each doctoral student preferably two years after the commencement of studies and when the equivalent of two years of full-time doctoral study has been completed. Before his/her half-time review, a student shall have achieved a pass on 30 HE credit courses, including all compulsory basic general science courses. (see courses above).

The half-time review shall be conducted in accordance with the rules and procedures for such at KI. also when KTH is the home university.

On completion, the record of the half-time review shall be signed by the director of doctoral studies at the relevant KI department and at the relevant KTH school, with a copy being sent to the other party.

Completed half-time review should be registered at both KI and KTH in either the LADOK documentation system or in the digital ISP.

Research project/constituent papers

All constituent papers of a student’s doctoral thesis are to derive from both KI and KTH. The student must be affiliated to either KI or KTH for all such studies, and to both universities for half of them.

Note that all human or animal studies require an ethical permit. Without ethical permit such study cannot be included in the thesis.

Thesis

Theses produced under the Programme shall be of the compilation kind. The constituent papers shall derive from both Parties and at least half shall have been accepted for publication in peer-reviewed journals.

The thesis should be uploaded in the thesis database of both universities. For questions regarding the thesis database, please contact the library or contact persons for this programme.

The cover of the thesis:

The graphic design of both partners must be respected when printing the thesis. Use this template for the cover.

The layout of the text:

Make sure that it is obvious that the thesis derives from both universities. This means that some adjustments must be done to the ordinary thesis templates of KI or KTH.

Public defence

Pre-review, decision on examination board, opponent (examiner), time, venue and other matters related to the public defence of a doctoral thesis shall comply with the rules and procedures in effect at the Home university. Copies of decisions made by the Home University and their underlying documentation shall be sent to the other Party well in advance of the defence date.

KI’s procedures
KTH’s procedures

The following applies to all doctoral students regardless of home university:

Reviewing ethical permits

Before any decision on the public defence is made, the constituent papers and any relevant ethical permit shall be sent to KI’s dissertation committee for review. Constituent works requiring but lacking an ethical permit may not be included in the thesis.

When KI is Home university: No difference from the ordinary KI procedures

When KTH is Home university: The Dissertation committee must be contacted disptuation@ki.se before KTH make a decision on public defence

Plagiarism check

Before the defence, a plagiarism check is to be made of the thesis in accordance with the Home university’s procedures.

Examination board

The Examination Board shall comprise three or five experts, at least one of whom shall come from a higher education institution other than the two parties. Medical and technological scientific competence shall both be represented on the Examination Board.

Advertising

The defence is to be advertised on both universities. Please contact administrator for doctoral education at the KI department and Fredrik Häggström at the School of technology and health.

After the public defence

On completion of the defence, the record of the Examination Board is to be submitted on the form provided by the Home university and shall state that the defence took place under a programme leading to a doctoral degree awarded jointly by KTH and KI. The easiest way is to make a note by hand.

A copy of the record shall be sent to the other Party. A pass grade is reported in LADOK at both KI and KTH.

Degree requirements

Before a joint degree may be awarded, students must meet the following requirements in addition to those applying to all doctoral students at KI and KTH.

  • have been admitted to doctoral education by both parties under the KI-KTH joint programme agreeement
  • have had supervisors from both KI and KTH
  • have completed and passed courses equivalent to at least 60 HE-credits (see above), and
  • have undergone his/her half-time review.

Degree certificate

Degree applications are to be made to KTH, which has responsibility for the administration of degree-related matters.

Link to application for degree certificate 

If any questions, contact Fredrik Häggström at KTH before the application is submitted.

Note that a licentiate degree cannot be issued as a joint degree. If the student decides to apply for a licentiate degree instead of a PhD, he or she must choose from which university/subject to have the licentiate issued.

 

Ladok

Note that since not all courses can be found in the home university’s Ladok, students will need extracts from both universities’ Ladok systems to see all courses and modules.

Students can see their Ladok of both KI and KTH here

Contact

Fredrik Häggström

Administrative officer, School of Engineering Sciences in Chemistry, Biotechnology and Health, KTH