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We have a result- Employee Survey 2017

An increase in ambassadors among KI:s employees

There has been an increase in the number of employees recommending KI as a working place in comparison to the survey conducted in 2014. KI stands out among universities as having many “ambassadors” who are proud of the work conducted at their institutions.

There is an overall satisfaction with the leadership on an immediate level, and many employees experience good collaborations and active participation in their working groups. Having said this, there are areas for improvement. Compared to the 2014 survey, more employees experience a higher frequency of work and less time for recovery. Many also feel the general organization of KI as ambiguous and inefficient and results show that efforts concerning the grounding of goals and strategies needs to intensify.

Results turning into action

- The response rate has increased from 75 to 80 percent. We are very pleased with this increase as it points to involvement in these issues. Now starts the important work implementing a course of action, turning ideas into measures that make a difference, says Mats Engelbrektson, HR director.

All managers will be informed of their teams´ results during the second week of November. The work will continue on a group level up until the end of January. The responsibility to present the results and initiate the actions plans lies on the managers, however it is important to stress that all employees have a responsibility to take part in the formation and implementation of the course of action.

- The most important work occurs after the survey. Reflecting over the results, the positive ones and those which need improvement, and carrying out the amendments. As self-evident as it sounds, these steps are often neglected, comments Ulrika Tjäder, project manager of the survey.

Groups with fewer than five respondents

To ensure full anonymity, groups with fewer than five respondents do not receive their own results. In these cases the director incorporates these results into the larger group or unit. The larger results provide the base for dialog around the identification of areas in need of improvement that in turn lays the basis for a cohesive plan of action.

About the result report

The mean value for each question is presented in the report pertaining to each work unit. The spread measurement indicating the proportion of each respective reply, is shown only on a general level (institution/other and in total for all KI)

What has the survey covered?

The employee survey covered topics such as working climate, leadership, organization and overall Ki goals. To be able to reply, the respondent needs to be involved in the working climate. This has been the setting for Ki´s criteria for taking part in the survey. This means that the respondents need to have been active at least 40% at Ki over the last 6 months.

The respondent groups involved are employees, including those on sick- or parental leave, postgraduate and doctoral students. Each institution has been granted the right to include other groups as long as they comply with the criteria above.

Anonymity and background variables

Can I trust the answers are anonymous?

Yes – your answers are always anonymous. The replies have been collected and compiled by the external agent Quicksearch. Directors and employees take part in the results pertaining to their department/unit or group. A minimum of five participants is needed to generate a report.

How are the background variables used in the survey?

The background variables of position, gender and age have been used in the report. These variables have been extracted from the salary system Primula as well as LADOK and KIMKAT for those connected to – but not directly employed – by KI. These variables are important factors in locating potential differences in how different groups experience their working environment; crucial indicators for KI´s development.

May the background variables affect my anonymity?

No, the background variables are used only for analytical purposes on more general levels (KI and institution/ other), directors and working groups do not partake in this information. In case of a breakdown of the background variables the level of anonymity is the same as the level set for groups, that is no result is generated with less than five responses. It is safe to say that your answers cannot be linked to you in regards to gender, age or position. The positions used are doctoral student, research assistant, researcher, postgraduate student, professor, lecturer, senior lecturer and technical/administrative personnel.

Is it possible to identify those employees who have not replied to the survey?

No, it is not possible to identify those who have not responded to the survey, only the proportion of the group who have replied which in turn determines the response rate.

Am I at risk of being identified by my superior if I add my own comments?

No, only the heads of department and administration see the free text answers that is those who have access to the more general overall results. They can however, break down the replies to working group level – if there are more than five replies that is.