For staff at the Department of Medical Epidemiology and Biostatistics
Instructions, events, news and operating information for staff at the Department of Medical Epidemiology and Biostatistics (MEB). The information here is specific to MEB, if you can't find what you are looking for, you can find it elsewhere at the KI Staff Portal.
MEB calendar
MEB information brochure
MEB brochure - practical information and contact details
This link leads to "Your onboarding at KI" where you need to log in with your KI account to reach the specific information for MEB staff.
Timesheets reporting at MEB
SOP for timesheets at MEB
This link leads to the page "Documents you need" where you need to log in with your KI credentials to access MEB specific information.
MEB has set a standard operating practice that outlines the routine of timesheets for reporting salaries.
For salaries on projects where the funding agency require reporting of time (mainly EU and NIH projects) it is the employee’s responsibility to ensure that timesheets are handed in complete with signature and correctly filled in.
Those employees with their salaries coming from projects that require timesheets will receive an email in the beginning of every month prompting them to fill in their timesheet, get it signed and hand it in by the 10th. Reminders will be sent out to the employee and PI of the project on the 11th. Those who at the end of the month have not handed in their timesheets will together with the PI be contacted by the Head of Administration.
Failure to hand in timesheets will ultimately result in loss of funds. Timesheets must be filled in using the KI template.
Follow this link for instructions on how to fill out the timesheets and where to e-mail the digital copy and what to do with the signed original.
News and operating information
Research infrastructure at MEB
The Data Management Group - DMG
This link leads to the internal MEB site for data management which can only be accessed by employees at the department. The site contains guidelines and templates and the information is for researchers and staff at with direct or indirect contact with research data.
DMG is a collaboration group for IT, DBA, statisticians and researchers at MEB for issues relating to data management. The group identifies common processes and problems across research projects, and develop guidelines for staff.
Group leaders: Anna Johansson (Research), Vivekananda Lanka (IT), Keith Humphreys (Research), and Anna Hemmingsson (IT)
Contact: dmg@meb.ki.se
Applied biostatistics
This link opens an e-mail to Cecilia Lundholm.
The applied biostatistics group provides statistical support to MEB projects. The primary criteria for receiving statistical support is that the project is a "MEB project" or that MEB is receiving payment for statistical support if the project is not based at MEB.
Requests for statistical support should be sent to Cecilia Lundholm, Head of the applied biostatistics group, and include the following:
- A brief description of the project (e.g. a copy of grant application), aim, study design, data sources
- Approximate time plan
- Details of other people involved in the data management and analysis; for example, is there a DBA involved or another person (e.g. doctoral student or other student) who will be performing analyses.
- Details of the type of help required
- Details of funding if not a MEB project
We encourage researchers to contact us as early as possible in the process, as it will improve our services.
Support for research funding
This link leads to the page "Documents you need" where you need to log in with your KI credentials to access MEB specific information.
MEB provides support for all kinds of research funding from grant applications, project follow-up and reporting. Ann Almqvist has the overall responsibility, but always contact your research administrator to start with!
For all grant applications you need to have a MEB approved budget before submitting your proposal, this also applies to applications requiring help from KI Grants Office and applications without a budget. Approval can only be given by Ann Almqvist.
Applications that require a signature by head of department will only be signed once the budget is approved.
MEB provides budget templates for most funding agencies – these are obligatory for your budget to be approved. Note that the templates are not interchangeable, and are updated for each funding period. Always download the latest version from MEB Funding in Teams. To be added to the team, contact Gunilla Sonnebring. If the template you are looking for is not available contact Ann Almqvist.
Once your application is complete, e-mail prefekt@meb.ki.se for signatures. In case you need to specify an e-mail address in your application, always check beforehand whose e-mail to use! The deputy heads of department take responsibility for different applications.
Order registry data with help from MEB
This link leads to the page "Finding and collecting data" where you need to log in with your KI credentials to access MEB specific information, i.e., instructions on how to order register data.
To facilitate the procedure of register data orders from SoS (Socialstyrelsen/National Board of Health and Welfare), MEB has a superbeställare (Data Order Reviewer) in direct contact with the SoS Registerservice.
The superbeställare assists researchers in the process of ordering data from SoS and SCB (Statistiska centralbyrån/Statistics Sweden). Anna Johansson is superbeställare at MEB.
DBA-support at MEB
The database administrators can help out with system development and data collection (questionnaires, lab analysis) and extraction, transformation and loading of data (ETL).
To get assigned help from one of the data base administrators at MEB, please contact our IT manager Anna Hemmingsson.
Signature from MEB Head of Department
This link opens an e-mail to prefekt@meb.ki.se.
To get a signature from Head of Department you need to send a request to prefekt@meb.ki.se. Remember to add “Obligatory shortcut for signature from MEB head of department” for contracts and agreements, when filing your request to speed up the process. Grant applications that require a signature will only be signed once the budget is approved by Ann Almqvist.
Resources at MEB
HR support at MEB
This link opens an e-mail to hr-support@meb.ki.se
For questions on sick leave, vacation, parental leave, certificates and ergonomics: contact MEB's HR support by e-mail.
The PA web
Follow this link to access the PA-web to report sick leave for yourself or when caring for a sick child, make expense claims, apply for vacation, access your payslip and other matters relating to your employment, such as update your contact information, report secondary occupation, register sick leave, care of sick child and apply for leave and vacation.
You need to login with your KI password.
Remember: When you get sick you need to notify your manager on the first day and register sick leave in the PA-web where you also report when you return to work.
Finances at MEB
This link opens an e-mail to ekonomi@meb.ki.se where you should send all your questions about finances.
Billing address: Karolinska Institutet, Fakturor, Box 23 109, SE-104 35 Stockholm. Always include a ZZ-reference!
Organisation number: 202100-2973
Vat number: SE202100297301
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Mikael Landén in Medicinvetarna: Why do we need science?
Mikael Landén is interviewed (in Swedish) in KI's podcast about the need for evidence-based care and a scientific way of evaluating new knowledge.
Per Hall in Medicinvetarna: Can breast cancer be prevented?
Per Hall is interviewed (in Swedish) in KI's podcast about the importance of identifying women with high risk of breast cancer early in order to prevent the disease.
Emma Forssén in Medicinvetarna: Free from eating disorders?
Emma Forssén is interviewed (in Swedish) in KI's podcast about eating disorders; why they start and how they can be treated. There is help to be had!