For staff at the Department of Medical Epidemiology and Biostatistics
Instructions, events, news and operating information for staff at the Department of Medical Epidemiology and Biostatistics (MEB). The information here is specific to MEB, if you can't find what you are looking for, you can find it elsewhere at the KI Staff Portal.
IT at MEB
Research infrastructure at MEB
The Data Management Group - DMG
DMG is a collaboration group for IT, DBA, statisticians and researchers at MEB for issues relating to data management. The group identifies common processes and problems across research projects, and develop guidelines for staff.
The focus are on the following areas of data management:
Meet the demands of secure and efficient handling of research data according to laws and regulations at KI
Maintain traceability of data management and research data handling in scientific projects and publications (through guidelines and provided tools for data management)
Provide routines and applications for safe and secure data transfer within projects at MEB and with collaborators outside MEB
Develop and maintain the MEBarchive webtool for archiving and storage of published research
Train students and staff in good data management practice and requirements
Organise the Annual follow-up (AFUP) of PhD students and staff of DM within their projects
Support in legal issues with research data, e.g. GDPR and ethical considerations
Support to researchers for VR Data Management Plans
Guidelines and templates will be made available on this site, but for now you can find them on: X:\Folder Structure Template
Group members: Anna Hemmingsson (IT), Vivekananda Lanka (IT), Keith Humphreys (research), Anna Johansson (research).
The applied biostatistics group provides statistical support to MEB projects. The primary criteria for receiving statistical support is that the project is a "MEB project" or that MEB is receiving payment for statistical support if the project is not based at MEB.
Requests for statistical support should be sent to Cecilia Lundholm, Head of the applied biostatistics group, and include the following:A brief description of the project (e.g. a copy of grant application), aim, study design, data sources Approximate time plan Details of other people involved in the data management and analysis; for example, is there a DBA involved or another person (e.g. doctoral student or other student) who will be performing analyses Details of the type of help required Details of funding if not a MEB project
We encourage researchers to contact us as early as possible in the process, as it will improve our services.
Support for research funding
MEB provides support for all kinds of research funding from grant applications, project follow-up and reporting. Ann Almqvist has the overall responsibility, but always contact your research administrator to start with!
For all grant applications you need to have a MEB approved budget before submitting your proposal, this also applies to applications requiring help from KI Grants Office and applications without a budget. Approval can only be given by Ann Almqvist.
Applications that require a signature by head of department will only be signed once the budget is approved.
MEB provides budget templates for most funding agencies – these are obligatory for your budget to be approved. Note that the templates are not interchangeable, and are updated for each funding period. Always download the latest version from MEB Funding in Teams. To be added to the team, contact Gunilla Sonnebring. If the template you are looking for is not available contact Ann Almqvist.
Once your application is complete, e-mail firstname.lastname@example.org for signatures. In case you need to specify an e-mail address in your application, always check beforehand whose e-mail to use! The deputy heads of department take responsibility for different applications.
Order registry data with help from MEB
To facilitate the procedure of register data orders from SoS (Socialstyrelsen/National Board of Health and Welfare), MEB has a superbeställare (Data Order Reviewer) in direct contact with the SoS Registerservice.
The superbeställare assists researchers in the process of ordering data from SoS and SCB (Statistiska centralbyrån/Statistics Sweden). Anna Johansson is superbeställare at MEB.
Please follow the link for instructions on how to order register data.
DBA-support at MEB
The database administrators can help out with system development and data collection (questionnaires, lab analysis) and extraction, transformation and loading of data (ETL).
To get assigned help from one of the data base administrators at MEB, please contact our IT manager Anna Hemmingsson.
Signature from MEB Head of Department
To get a signature from Head of Department you need to send a request to email@example.com. Remember to add “Obligatory shortcut for signature from MEB head of department” for contracts and agreements, when filing your request to speed up the process. Grant applications that require a signature will only be signed once the budget is approved by Ann Almqvist.
Resources at MEB
HR support at MEB
HR support helps you with questions regarding sick leave and other types of leave, vacation, certificates and ergonomics. If you have questions regarding recruitment, please contact your designated HR officer.
Report sickleave to firstname.lastname@example.org
In the PA-web, found under Digital tools at KI Staff Portal, you register when you have recovered from illness and also report your vacation days, see your payslip and change your personal information.
Questions on ergonomics: e-mail HR-support!
Finances at MEB
For all questions about finances please e-mail email@example.com
Billing address: Karolinska Institutet, Fakturor, Box 23 109, SE-104 35 Stockholm. Always include a ZZ-reference!
Organisation number: 202100-2973
Vat number: SE202100297301
Hear from our researchers in the podcast Medicinvetarna
Tobias Nordström in Medicinvetarna: Do all men get prostate cancer?
Tobias Nordström is interviewed (in Swedish) in KI's podcast about the great challenge for healthcare and research to be able to distinguish between dangerous and harmless prostate cancer.
Mikael Landén in Medicinvetarna: Why do we need science?
Mikael Landén is interviewed (in Swedish) in KI's podcast about the need for evidence-based care and a scientific way of evaluating new knowledge.
Per Hall in Medicinvetarna: Can breast cancer be prevented?
Per Hall is interviewed (in Swedish) in KI's podcast about the importance of identifying women with high risk of breast cancer early in order to prevent the disease.
Emma Forssén in Medicinvetarna: Free from eating disorders?
Emma Forssén is interviewed (in Swedish) in KI's podcast about eating disorders; why they start and how they can be treated. There is help to be had!