Guide to the Staff Portal

The staff portal on is where you find information about your employment at or affiliation to Karolinska Institutet. You will be updated on what is happening at the university and find information and tools that help you perform day-to-day tasks more efficiently.

Main menu

In the top menu you will find the following links:

  • Your employment
  • Tools and support
  • Education and research
  • On site on campus
  • Our KI
First page of the Staff portal
The image illustrates the top part of the main page in desktop mode (not mobile phone mode) and its content.

Your employment

Rights, obligations and opportunities for employees at Karolinska Institutet.  

RSS feed

Operating info, news and calendar have the option of subscription via RSS, ie getting updates sent to Outlook or to your browser.
Read more about RSS here

Tools and support 

Support and tools that you need to solve the tasks related to your professional role, for instance IT support, communication support, or useful links for managers, etc. 

Education and research 

Information, tools and opportunities for your work with core activities, i.e. education and research at KI.

On site on campus and Our KI 

Relevant information on KI for KI staff, such as management, organisation, campus info, maps, environment and sustainability work, etc.

Operating info

Under Operating info you will find news and information on technical issues and updates regarding premises, equipment, computer programs and other matters related to the operation and maintenance of the university. Check Operating info for technical disturbances or issues related thereto.

Digital tools

In the drop-down list Digital tools you will find links to various systems, such as IDAC, PA-web (where you can apply for vacation, report sick leave, etc.), search for jobs at KI, login in to your profle page, read your e-mail online, etc. You will find the most common tools under the section "I want to": Change my KI account password, Edit my profile page, Report an incident, Book a venue, Access my webmail, Approve an invoice, and Manage and document research data.

Local web

Under Local web you will find links to the various departments' local web pages as well as to some of the premises'. These pages may require a login for access.


This is an automated list of news for staff, showing the date and heading and linking to KI's news page. A selection of news and promos also appear in the middle of the main page.

The shuttle bus

In this section you will find departure times from Flemingsberg and Solna, as well as a link to a page with more information on the shuttle bus service.


This is an automated list of calendar events taking place at KI, showing the date and heading and linking to KI's main calendar.

Lunch menus

List and links to lunch restaurants on or near Campus Solna and Campus Flemingsberg.

Other info

You will also find a selection of promos to various services or support available to KI staff, such as contact information to KI press office, profile products, the library, sales of lab equipment and ads for research subjects, etc.

Local content on a page
Lokalt innehåll på sida

Local content

On the Staff Portal, information aimed at to one or more groups of employees at KI can be added to a page or a landing page. This might be info like routines for a specific department regarding sick leave or an invitation to an event intended for staff at a specific institution. A page that has local content always has the "More information for ..." link in the page menu.