Information for KI hosts recruiting CSC scholarship-funded post-docs, visiting scholars and visiting doctoral students

As a KI host, interested in recruiting CSC scholarship-funded post-docs, visiting scholars and/ or visiting doctoral students 2020, you will find information on the process and about important dates.

General information

To attract potential scholarship applicants the potential host first needs to formulate and submit a short research project description, using the link to a registration form provided futher below, with which the applicants can apply for the CSC scholarship. All project descriptions will be compiled into a catalogue, for which the potential recruits will search a project suitable for their interest and background. The potential recruit will contact the KI host for possibilities. Through interviews and possible other interactions, you will choose to invite the most suitable person for the project. If a match is found you need to work out a more detailed research plan with which the potential recruit can apply for a scholarship under the KI-CSC program.     

Responsibility as a KI host, recruiting a postdoc, visiting scholar or visiting PhD

As a potential KI host, you should

  • provide a research project, with which the Chinese scholar can apply for a CSC scholarship.
  • interact with potential CSC scholarship applicants and assess their possibility of future visiting research at KI. 

Note for hosting a visiting scholar

From 2019, the CSC scholarship for visiting researchers is SEK 15,000/month and for 3-12 months.

Visiting scholars and postdocs should apply for visiting researcher permit with a hosting agreement prepared by the host/hosts HR unit.
Information about application process

Notes for hosting a post-doc

The CSC only accepts post-doc scholarship applications approved by the employer of the applicant. Thus, the applicant should be employed in China on the date of application submission and have received her or his doctoral degree within 3 years. If you host a post-doc you must top up the CSC scholarship to the minimum level required by KI with either a complementary scholarship or by part-time employment. From 2019, the financial support from CSC for postdoc fellows is SEK 15,000/month and for 6-24 months. Scholarships at KI

Visiting scholars and postdocs should apply for visiting researcher permit with a hosting agreement prepared by the host/hosts HR unit.
Information about application process

Notes for hosting a visiting PhD student

A visiting PhD student cannot be invited for more than 12 months due to changes in the Swedish regulation for visitor’s permit for doctoral exchange and cannot be extended. Top-up of the CSC scholarship for a visiting PhD student is not compulsory.
 

Call 2021 Recruitment 

The timeline below is preliminary due to the uncertainties caused by the pandemic and will be updated in coming months.

As a potential KI host recruiting CSC supported post-docs, visiting scholars and visiting doctoral students applying for CSC scholarships 2021, you must follow the processes described below. Only supervisors who have submitted a research project description, using the web registration form before the deadline October 25, 2020 (further extended), will be included in the programme.

1. Define your project for advertising. Deadline Oct. 25, 2020 - registration form closed

Advertise your research project, by submitting your research project description and defining the qualifications of the person you are recruiting.

Register and submit by using the form Registration research project description for recruiting CSC scholars. In order to make changes and save draft, you must log in to the KI staff portal. Deadline for submission is October 25, 2020. After Oct. 25, 2020, it will not be possible to make changes.

The research project description for recruiting CSC scholars should be 1-2 pages and include a project title, description of the research, qualifications of person to be recruited, description of the research group, as well as key words to facilitate the project searching.

The following documents need to be uploaded with the project description:

  • Approved Green light application (for recruitment of doctoral students)
  • Approval from the Head of department for the recruitment of a CSC scholarship recipient (for recruitment of visiting doctoral students, postdocs and/or visiting researchers), see template text below. Ask your Head of department to use the template text” , then to send it to you in a mail. Make the mail into a pdf for uploading.

Template text

Department’s support letter for recruitment in the 2021 KI-CSC scholarship program

I hereby approve of the recruitment of a CSC scholarship recipient (please remove irrelevant category: visiting doctoral student, postdoc and/or visiting researcher) by name of host.

(For recruitment of postdocs add the following sentence) Necessary funds will be provided to by the hosting group leader to match the minimum stipend level for postdocs set by Karolinska Institutet.

Email signature of Head of Department

2. Select your candidate. November 2020 through February 2021

The project descriptions will be published at the KI website. During the period from November 2020 to March 2020, Chinese applicants will contact you based on your announced research project description and according to their research interests, in pursuit of a doctoral education.

As a potential host, you should:

  • Conduct interviews with interested applicants (in person or online) for the evaluation and judgement of applicant’s scientific competence and language skills.
  • Contact the applicant’s references in order to further evaluate the applicant’s scientific competence and language skills.

3. Invite your candidate – before the end of March 2021

If a mutual agreement is reached between you and a potential candidate, you should send the following documents to the CSC applicant whom you have chosen:

  • a letter of invitation, using the KI template (approved by CSC). No additional sentence about English as working language is needed. The letter should be co-signed by the head of department.
  • a detailed research plan for the research training (2-4 pages)
  • your signed CV according to specifications from CSC, which your applicant will provide

Send a copy of your letter of invitation to KI International Relations Office (monika.berge@ki.se) for documentation and for KI’s endorsement to CSC. CSC will only consider applicants with invitation letters included in the official KI endorsement list. It should also be noted that it is not advisable for KI supervisors/hosts to issue more letters of invitation than their actual hosting capacities.

Template invitation letters

4. Procedure for applying for CSC scholarships, April 2021

The following information is for you as potential host about the responsibility of the Chinese applicant.

  1. The applicant submits his/her online application for CSC scholarships at the CSC website under the category of CSC-KI collaborative project (国家留学基金委与卡罗林斯卡医学院合作项目).
  2. Upon completion of the online application, the applicants submit the hardcopy of their application, including all required documents, to their home universities/institutions for institutional endorsement/recommendation to CSC.
  3. After going through institutional endorsement procedures, the home universities/institutions will mail the hardcopy applications to CSC. Notably, CSC must receive the complete applications (both online and hardcopy applications) by end of April 2021. Hence, it is highly recommendable that all applicants complete the online application early and proceed to institutional endorsement early.

 

As mentioned earlier, for endorsement of applicants by KI, an official list of the applicants is made from the copies of the invitation letters sent to KI International Relations Office. The list of endorsed applicants is sent to CSC. Only applicants that have been endorsed by KI will be considered by CSC.

5. Selection of candidates, May - June 2021

CSC will organize independent evaluations of all submitted applications during May to early June 2021. CSC will then inform applicants’ home universities/institutions, as well as KI, of the outcome of the applications in late June 2020.
The KI International Relations Office, Monika Berge, will inform you of the outcome of the CSC scholarship applications upon receiving the notifications from CSC.

As KI hosts you will together with the CSC scholarship awardees plan the visiting researcher’s period at KI.

English proficiency requirement by CSC

For the applicants for CSC scholarships supporting post-docs, visiting scholars, and visiting doctoral students, it should be noted that CSC requires a qualified English proficiency score of the scholarship awardees. English proficiency tests recognised by CSC include PETS-5 (全国外语水平考试, WSK), TOEFL, and IELTS.

Monika Berge

International Co-ordinator

Nailin Li

Academic Co-ordinator, China