Oral digital examination at a distance

Oral digital examination comprises oral examinations carried out remotely via video conferencing systems such as the Zoom tool. Here you will find more information and instructions for oral digital examination at a distance.

The concept of oral examinations includes for example

  • oral questions/answers posed to/provided by individual students or groups of students
  • oral seminars
  • oral presentation
  • assessment and discussion of project work and degree projects

Use Zoom for oral digital examination

Verktyget Zoom kan användas för muntlig examination på distans.

At KI, oral digital examination at a distance may be carried out using the Zoom video conferencing tool. You can find more information and guidance on how to use Zoom on Distance teaching and learning.

Student identification

Students may identify themselves by presenting a valid proof of identification (via the webcam) to the examining teacher, or another person appointed by the examiner. The identity check shall be done individually, e.g. in a ‘breakout’ room in Zoom.

Sensitive personal data

When using Zoom for the purposes of examination, sensitive personal data (such as information about health conditions) which can be directly or indirectly linked to a living, natural person must not be discussed during the examination. According to the GDPR, personal data should be handled in a secure manner. KI cannot guarantee the security of sensitive personal data in Zoom. Therefore, Zoom should not be used, e.g. when discussing authentic patient cases in which the person can be identified. Fictitious and standardised patient cases may be discussed.

The acquisition and recording of audio and images/video during the examination

In order to facilitate dialogue during the examination, image acquisition via a webcam is permitted, provided that it is possible to ensure that only what is necessary for the examination is filmed.

Image acquisition for the purposes of monitoring the examination shall not be used, because such a practice is not supported by the GDPR.

The recording of audio and video during the examination is permitted, provided that this is necessary in order to secure the examination materials and form a basis for the grading decision. These recordings contain personal data. They should therefore be handled in a secure manner and be preserved in accordance with KI's document management plan. The IT Department and the Archives and Registrar Unit can answer questions related to secure preservation and archiving.

Individual work

Under normal circumstances, collaboration and communication with other students and other persons are not allowed during oral digital examinations at a distance. This must be stated in the information provided in connection with the examination.

The examiner may allow certain forms of collaboration or communication during the examination, if doing so is pedagogically justified. This must be stated in the information provided in connection with the examination.

It should be noted that it is currently impossible to be completely certain that unauthorised collaboration and communication do not occur.

The use of sources and aids

When conducting oral digital examination at a distance, the information provided in connection with the examination must indicate whether the use various sources and aids (such as course literature, other literature, notes, websites, calculators) is permitted.

It should be noted that it is currently impossible to be completely certain that the unauthorised use of sources and aids does not occur.

Information for students

Before the examination begins, the students should receive information about the rules for the examination.

Equipement

Here you can find some good equipement for distance teaching (information only in Swedish).

Background

The document "Oral examination via distance" contains all of the instructions, see Examination - first and second cycle education.

Written examination via distance

See Written digital examinations via distance

Support

If you need support, please contact us about digital examination (form in Swedish).