The CFM project and iLab
The CFM (Core Facility Management) project is a project for improving the management of core facilities and implementing the core facility management system iLab at KI. The first core facilities will start using iLab during spring 2020.
Main project objectives
- Increase transparency
- Simplify processes for booking and invoicing
- Increase efficiency by achieving a higher usage level and less administration
- Enable structure and steering
Project scope and deliveries
- Create a common CFM and invoicing process
- Define the business model for each core facility. This is done by defining the product and service portfolio, pricing model and follow up/reporting.
- Implement iLab for 45 core facilities
- Create connections between ki.se and iLab
- Integrate towards SWAMID for identity management and UBW for financial data and project information
- Establish a maintenance organisation
The core facilities are currently using different processes for bookings of instruments, request for services and invoicing. By using iLab, a common way of working will be achieved for all core facilities. Reports will also be available in order to follow up the usage of the core facilities.
To simplify the login procedure, iLab will be connected to the identity management system used by KI. If you have a KIID, you will be able to log in using your regular credentials. External users will need to create an iLab account in order to book instruments and request services from the core facilities.
The integration between iLab and UBW (ERP system) will make it possible to generate invoices in iLab and send them for automatic handling in UBW, both for internal booking using project numbers and invoicing for external customers.
If you are a PI (Principal Investigator), you will manage your research group within iLab and give your team members access to the projects/funds you are managing. You and your team members will then be able to create bookings and request services using the projects/funds in iLab.
The rollout is done in different waves (phases) over a period of around two years. Each wave consists of multiple core facilities. When one wave is completed, a new one starts implementing iLab for a new set of core facilities. The first core facilities started using iLab during summer 2020. The rollout plan can be found in the project time plan in the documents section.
The rollout schedule is decided based on the needs of the core facilities and their complexity. During the implementation of each core facility, the core facility staff will be involved in the configuration and setup together with the project team and the supplier Agilent.