The CFM project and iLab

The CFM (Core Facility Management) project is a project for improving the management of core facilities and implementing the core facility management system iLab at KI. The first core facilities will start using iLab during spring 2020.

About iLab

The new cloud based system for managing core facilities at KI is called iLab. It is a system specifically designed for the needs and workflows of core facilities. The supplier of iLab is Agilent.

Login to iLab

Main project objectives

  • Increase transparency
  • Simplify processes for booking and invoicing
  • Increase efficiency by achieving a higher usage level and less administration
  • Enable structure and steering

Project scope and deliveries

  • Create a common CFM and invoicing process
  • Define the business model for each core facility. This is done by defining the product and service portfolio, pricing model and follow up/reporting.
  • Implement iLab for 45 core facilities
  • Create connections between ki.se and iLab
  • Integrate towards SWAMID for identity management and UBW for financial data and project information
  • Establish a maintenance organisation

The core facilities are currently using different processes for bookings of instruments, request for services and invoicing. By using iLab, a common way of working will be achieved for all core facilities. Reports will also be available in order to follow up the usage of the core facilities.

To simplify the login procedure, iLab will be connected to the identity management system used by KI. If you have a KIID, you will be able to log in using your regular credentials. External users will need to create an iLab account in order to book instruments and request services from the core facilities.

The integration between iLab and UBW (ERP system) will make it possible to generate invoices in iLab and send them for automatic handling in UBW, both for internal booking using project numbers and invoicing for external customers.

If you are a PI (Principal Investigator), you will manage your research group within iLab and give your team members access to the projects/funds you are managing. You and your team members will then be able to create bookings and request services using the projects/funds in iLab.

Rollout plan

The rollout is done in different waves (phases) over a period of around two years. Each wave consists of multiple core facilities. When one wave is completed, a new one starts implementing iLab for a new set of core facilities. The first core facilities will start using iLab during spring 2020.

The rollout plan for 2020 consists of the following core facilities:

Wave 1 – April and May
Biomedicum Imaging Core (BIC)
Protein Science Facility
Zebrafish Core Facility

Extra wave – May
Flow Cytometry Facility (MedH)
Live Cell Imaging
Swedish Twin Registry

Wave 2 – June
Biomedicum Flow Cytometry Core Facility
Histological Core Facility – Histo-core
Stockholm Medical Image Laboratory and Education (SMILE)

Wave 3 – August and September
Autoradiography
INFINIGENE
KI Biobank

Wave 4 – September and October
3D-EM
Karolinska Experimental research and Imaging Center (KERIC)
Morphological Phenotype Analysis (FENO)

Wave 5 – October and November
Brain Molecular imaging Centre (BMIC)
Eukaryotic Single Cell Genomics Facility
Proteomics Biomedicum

Wave 6 – November and December
Bioinformatics and expression analysis (BEA)
Small Animal Molecular Imaging (SAMI)
Radiopharmacy (RCF)

The rollout schedule is decided based on the needs of the core facilities and their complexity. During the implementation of each core facility, the core facility staff will be involved in the configuration and setup together with the project team and the supplier Agilent.

More information

You can find the project presentation, the latest status report, the project time plan and iLab manuals in the documents section. There is also useful information in the help pages for iLab. If you want more information about the CFM project or iLab, e-mail cfm-support@ki.se.