The Fubas project
During 2022-2024 we are implementing the system Fubas at KI. Fubas will be used to administrate syllabi, catalogue and admissions to doctoral courses. The system is replacing Kiwas that is used for these purposes today.
On this web site you will find general information about the implementation project. We will also produce targeted information to all groups affected by the system change during the course of the project, in order to assure that we are all well prepared when we change to Fubas.
User training sessions in Fubas for Course Providers
In December and January we ar offering user training sessions in Fubas for course providers.
The training is intended for those who will be working with doctoral courses in Fubas during the spring of 2024.
In the training session, you will learn how to create/revise course syllabi, create course information and course occasions for the online catalogue, as well as perform admission in Fubas.
The training session is 1.5 hours and is provided on Teams.
Sign up for one of the sessions below by clicking on the link to the registration form.
Training sessions in English
Thursday, December 14th, 2023, at 13.00-14.30h
Wednesday, January 17th, 2024, at 10.00 - 11.30h
Thursday, January 25th, 2024, at 13.30 - 15.00h
Training sessions in Swedish
Wednesday, December 6th, 2023, at 10:00 - 11:30h
Thursday, December 14th, 2023, at 10.00 - 11.30h
Wednesday, January 17th, 2024, at 13.30 - 15.00h
Contact user training manager
Catherine Bollö
User training managerPurpose and goal of the project
The purpose of the change from Kiwas to Fubas is to assure the maintenance of digital support for the administration of doctoral courses. The change is being performed now because Kiwas is an old system that needs to be phased out.
The goal of the project is to complete the system replacement so Fubas can be used from the spring 2024 in the application process to the autumn 2024 doctoral courses. On a general level this means that the project before this is to assure:
- Access to the system for users and applicants
- Adaptation of existing work processes to Fubas functions and vice versa
- Information to and training for users and applicants
- Migration of selected data from Kiwas to Fubas
- Creation of system administration organization
Detailed information is listed in our project plan. It is only available in Swedish, but contact us in the project management if you are interested in learning more.
Fubas
Fubas is a newly developed system owned and used by Gothenburg University (GU). The system supports administration of course syllabi and course catalogues as well as application and admission to doctoral courses.
In a report commissioned by the Education Support Office (UFS) 2021, we found that the system on an overall level serves KI:s needs of support for the admissions administration to doctoral courses well. But since Fubas originally is developed for a different organization with partly different needs than us, an introduction of Fubas at KI would mean that although we do not have to change the essentials of our existing work process, it would have to undergo slight adjustments at all levels.
As a result of this report KI decided to engage in a collaboration with GU concerning the use of Fubas. The collaboration gives us access to our own copy of the system, and we will cooperate and agree on all future system development with GU.
Fubas will be used by course organizers and administrators at KI involved in organizing doctoral courses, as well as the doctoral students and other applicants who will apply for the courses.
Concise implementation timetable
| Task | Date |
|---|---|
| Project start | February 2023 |
| Develop work processes and adapt interface | March 2023 - August 2023 |
| Decision: to go live with system | September 2023 |
| Migration of syllabi, perform user training, distribute user rights | September 2023 - December 2023 |
| Decision: open system for users | January 2024 |
| Decision: end project and assign management to line organization | January 2024 |
Project organization
Steering group
Chairperson:
Åsa Nandorf, head of Education Support Office
Members:
Lisa Westerberg, associate professor, Department of Microbiology, Tumor and Cell Biology
Vladana Vukojević, associate professor, Department of Clinical Neuroscience
Henrik Jonsson, head of administration, Institute of Environmental Medicine
Fredrik von Feilitzen, head of unit, Development, IT department
Project team
Anna Gustafsson, administrative officer, Faculty Office and International Relations
Catherine Bollö, administrative officer, Education Support Office
Project manager
Juni Francén Engdahl, business developer, Education Support Office
Focus groups
We will put together focus groups from different user categories as needed during the course of the project
Information during the project
We will during the project produce specific information to all groups affected by the change from Kiwas to Fubas, to ensure that we are all well prepared for the replacement. The information will be distributed through existing newsletters and targeted emails as well as through virtual and physical meetings. We will add more detailed information about this continuously.
Syllabi migration
One of the activities in the project is to migrate syllabi from Kiwas to Fubas.
We will contact course providers for independent courses, responsibles for doctoral programmes and research schools during the autumn to identify which syllabi need to be migrated. You will be contacted by email.