Unit4 App Tasks Manual
Following pages will give short information about the app Unit4 Tasks.
This manual mainly concerns app that are used in Android system. If you use a phone or pad with iPhone and iPad iO-system, the menus and buttons may appear different as below. But the general functionality is the same.
The purpose of this manual is to stepwise explain how to launch the app and very briefly how to use them. Keep in mind that the app update regularly and autonomously. The following text can thus be difficult to follow exactly. If you are having trouble with the app, contact Support Systems at firstname.lastname@example.org
Note that to be able to login to the app, you have to be connected through VPN (or be connected via eduroam). Details on how to use VPN on different devices can be found here: https://ki.se/en/staff/vpn-service.
Login to Unit4 Tasks, you need a password to UBW. Contact email@example.com if your password is not valid or if you have not been a certifier before and need a password for the app.
Login to AnyConnect from Cisco
Below is a login to Cisco AnyConnect for Android. Launch the AnyConnect app
Activate AnyConnect VPN.
Enter the KI password for your user.
Download your code from the Authenticator mobile app. Click on the code and it will be copied to the clipboard in your mobile.
Click on the location of the code and hold so that the paste is displayed.
Paste the code.
You can also enter the code you get from Authenticator. Remember that the code is valid for a maximum of 30 seconds, depending on how long it has already been when the code is displayed
In the Tasks app, you as a certifier can see details and invoice image for your invoices before you certify.
and proceed by clicking "continue".
Enter your user (usually your KI ID) and the password you have received for UBW.
Click on "Log in".
The picture shows examples of what an invoice list looks like when it is opened. Here are the invoices you have received for certification.
Click on the invoice you want to see more info about and certify.
More info about the invoice is shown here. To return to the previous image, click the left arrow at the top left of the screen.
At the bottom of the image to the right is the function for certifying. Click on it to certify.
Swipe right to get to the screen where the invoice image can be taken. Click on the image and you will get various choices on programs where you want to open the invoice image.
Swipe further and Detailed information about the cost will appear.
Swipe one more and the workflow log will appear. There you can see where the invoice has been and what measures have been taken.
Certify at the bottom right named "Approve"
Once you have certified, a stamp will appear on the invoice in the list. "Approved"
It remains until the list is updated.