Unit4 Tasks app Manual
Following pages will give short information about the app Unit4 Tasks.
This manual mainly concerns app that are used in Android system. If you use a phone or pad with iPhone and iPad iO-system, the menus and buttons may appear different as below. But the general functionality is the same.
The purpose of this manual is to stepwise explain how to launch the app and very briefly how to use them. Keep in mind that the app update regularly and autonomously. The following text can thus be difficult to follow exactly. If you are having trouble with the app, contact supportsystems@ki.se
Note that to be able to login to the app, you have to be connected through VPN (or be connected via eduroam). Details on how to use VPN on different devices can be found here: Guide VPN KI
Login to Unit4 Tasks, you need a password to UBW. Contact supportsystems@ki.se if your password is not valid or if you have not been a certifier before and need a password for the app.
Unit4 Tasks app
Download the Unit4 Tasks app on your device where you usually download apps.
VPN
To access KI's network and be able to log in to the Unit4 Tasks app, a secure connection via VPN (Virtual Private Network) is needed
Alternatively if you are connected to eudroam.
Manuals on how to log in to the VPN via different devices can be found via the following link: Guide VPN KI
There are different login steps depending on which device you log in to.
To log in to Unit4 Tasks data, you need a password to UBW.
Contact supportsystems@ki.se if your password is not valid or if you have not been an attestant before and need a password for the app.
Unit4 Tasks app User guide
In the Tasks app, you as a certifier can see details and invoice image for your invoices before you certify.
Enter URL https://ubwweb.ki.se/UBWProd-webservices/service.svc
and proceed by clicking "continue".
Enter your user (usually your KI ID) and the password you have received for UBW.
Click on "Log in".
The picture shows examples of what an invoice list looks like when it is opened. Here are the invoices you have received for certification.
Click on the invoice you want to see more info about and certify.
More info about the invoice is shown here. To return to the previous image, click the left arrow at the top left of the screen.
At the bottom of the image to the right is the function for certifying. Click on it to certify.
Swipe right to get to the screen where the invoice image can be taken. Click on the image and you will get various choices on programs where you want to open the invoice image.
Swipe further and Detailed information about the cost will appear.
Swipe one more and the workflow log will appear. There you can see where the invoice has been and what measures have been taken.
Certify at the bottom right named "Approve"
Once you have certified, a stamp will appear on the invoice in the list. "Approved"
It remains until the list is updated.