Applying for doctoral courses

NOTE! Click on the plus sign to view information about the course occasion in question.

The course syllabus is available in PDF format next to the catalogue text.

Application

About login and application

• If you have a KI account, and apply as a KI doctoral student/employee, you must always use this when logging in for the application. This will help the course provider to prioritise correctly in the selection process. You also ensure that the correct e-mail address is given in the application. External applicants choose the option Apply without KI account. 
   
• Some courses are only open to applicants with a KI login, i.e. doctoral students and postdocs (and other persons with a PhD) at KI. This applies in particular to compulsory or general science courses with a high demand. Applications for any vacancies may later be opened to other eligible applicants.
   
• Each course application is unique; you submit one application per course without creating a profile in the system. 
   
• Eligible for doctoral courses at KI are applicants who are doctoral students (at KI or another higher education institution) or have obtained a PhD. 
  Do you have an ongoing application to doctoral education and are expecting a decision before course admission has been carried out? You may then apply under the category of "other applicants." The course provider will assess each applicant as eligible or ineligible when handling admission. If you haven’t proven to have become a doctoral student at that point, you will be assessed as ineligible.

To complete the application 

• In the application form, you must specify the applicant category you belong to. Only choose one of the given alternatives and use the exact wording. If you need to provide comments, do so in the written motivation for the applied course. 
   
• Providing a written motivation for the applied course is always mandatory, so a good idea is to prepare this before applying. 
   
• As a KI postdoc, you need to attach to your application a certificate proving that you have a postdoc position at KI or Region Stockholm at the time of the course. Prepare this before applying.
   
• As an external applicant (i.e., without a KI ID), a copy of your passport (or other ID document) is mandatory, so prepare this before applying. 
   
• The application must be complete when you submit it, since you will not have access to your application to make changes/additions after submission. (If something must be changed, please contact the contact person for the course). 

After submitting the application

• After submitting your application, you will receive a confirmation email to the email address you provided (your KI email if you applied with your KI ID). Save the confirmation email to keep track of the courses you applied for.
   
• When you receive an admission offer, you have seven (7) days to accept it, after which your place will be passed on to the next person on the reserve list. Check your email regularly. If you are no longer interested in the course place, you should actively decline the offer, so that the course place can be offered to someone else immediately. Note! If you have applied for more than one course occasion for the same course and semester, see the information box below.
   
• When you accept an admission offer, you must certify that the course is part of your individual study plan (if you are a doctoral student) and that your supervisor (for applicants holding a PhD: your PI/superior) is informed of the cancellation terms. Prepare by informing them in advance so that you can accept an admission offer promptly. See below under Course participant’s confirmation. 

Selection and admission 

Selection and admission are done by each course provider after the application period ends. The timing may vary slightly, but all course providers are encouraged to start the admission process as soon as possible. The course provider begins by assessing each applicant as eligible/ineligible. 

The selection and ranking of eligible applicants is based on KI's general selection criteria (i.e., categories of applicants) and then the course's specific selection criteria as stated in the course catalogue. The course provider ranks the applicants in the system, which then automatically manages the admission of reserves.

Admission notification and acceptance of course place 

Admission notifications are sent via email from the system (no-reply.fubas@ki.se) to the email address you have provided in the application. 

There are three different admission notifications:

1. Admitted 
   Admission notification offering a course place must be responded to within the response time, via a personal link, to retain the offered place (alternatively, decline to leave it for another applicant). If you do not respond in time or if you choose to decline, the place will be offered to the next applicant in line.
2. Reserve 
   Admission notification regarding reserve placement is sent to all eligible applicants who could not be offered a course place in the first admission round. Your queue position is stated in the email. No response is required. A new decision will be sent if you are later offered a place.
3. Ineligible
   Ineligible applicants, i.e., applicants who are neither doctoral students, nor have obtained a PhD at the time of admission, will receive an admission decision stating that they have been deemed ineligible (see Eligibility and selection). Ineligible applicants cannot be offered a place.

When accepting an offered course place, you must certify that the course is part of your individual study plan (if you are a doctoral student) and that your supervisor (for those with a PhD: your PI/superior) is informed of the cancellation terms. No signature from the supervisor (or PI/superior) is required.

Course participant’s confirmation

In order to accept the offered course place, you must certify that your supervisor (for applicants holding a PhD: your PI/superior) is informed about the course applied for and of the cancellation terms. No supervisor (or PI/superior) signature is required. The certificate looks like this:

Registration in Ladok

Via Ladok's student interface, you register for the course before the course starts. The registration period is open from two weeks before the start of the course until the last day of the course.

Withdrawal of application or cancellation of participation

If you have applied for a course but want to withdraw your application before an offer of admission has been sent, you must contact the course's contact person. By withdrawing the application, you speed up possible reserve admission for the course. 

If you have accepted a course place and have to cancel your participation, this must be done as soon as possible to the course's contact person and via Ladok's student interface (if the course appears in your Ladok profile). 

Keep in mind that cancellations later than 30 days before the start of the course are considered as late dropout and may result in your supervisor being charged an administrative fee. Exceptions are made for absence with a valid reason (certificate may be requested). Absence from a course is equated with late dropout.

Keep in mind: Doctoral courses are free of charge. Empty course places due to late withdrawals cause problems for the course provider, both in terms of course planning and administration as well as loss of funding. If the number of participants is too low, the course may be cancelled at short notice, which affects other applicants.

Support for the course catalogue

If you have questions about the course you are applying for, you should contact the course's contact person. You can find the information in the course catalogue.

If you have technical problems with your application, contact Fubas user support: fubas@ki.se 

For general questions about the course catalogue and applying for doctoral courses, contact: doctoralcourses@ki.se.