Select KI templates in PowerPoint, Word and Excel
Templates for reports, minutes, letters and more, in KI's graphic profile are available in PowerPoint, Word and Excel. If you have the latest version of Microsoft 365 you can open the templates in the desktop applications. If not, you can find and download them on this page under the heading Download templates.
Please Note: If you can't see these KI templates in the applications on your computer (under New and the Karolinska Institutet tab), try logging out of M365 and logging in again.
Available templates for PowerPoint and Word:
- Letters and documents (Word).
- Presentations, digital displays, leaflets and posters (PPT).
- Spreadsheets (Excel).
- Templates with two logos, such as KI and Karolinska University Hospital.
The typeface DM Sans is used in both digital and analogue channels throughout KI. The typeface is available in the templates.
Microsoft 365
KI's Office templates have been updated with a new look and meet necessary accessibility requirements, which affects the design of both headers and footers as well as row length and colour. On this page you will find out how to select your template.
Using your KI computer (Karyon)
Option I
Just as before, Microsoft 365 templates will be available when you:
- Open PowerPoint, Word or Excel.
- Choose ”New”.
- Choose ”Karolinska Institutet”.
- Double click on the template of your choice.
Option 2
- Open PowerPoint, Word or Excel.
- Choose "More templates".
- Choose ”Karolinska Institutet”.
- Double click on the template of your choice.
Download templates
If, for any reason, you need to work on a computer outside the Karyon service, you can download the templates via Microsoft 365. Here’s how:
- Browse to Templates in SharePoint.
- Log in with your KI email and password.
- Open the template of your choice or download a copy.
If you open and work in the template directly from SharePoint, make sure to use the Desktop App.
Name your document correctly
You need to rename your document in the document properties menu, especially if it is to be exported as a PDF and may be uploaded to a web page. Otherwise, the wrong name will appear in the search results for the document. In Office, this is done by going to File- Info and clicking Properties, then Advanced properties. This will bring up fields where you can fill in the properties your document needs to have.
Reasons why the template may not work
Older versions of Microsoft Office
Note that the KI templates do not work in older versions of Microsoft Office (for example, MS Office 2016 and MS Office 2019).
The online version of Microsoft Word
The KI templates cannot be selected in the online version of Word, you must use the desktop application. Microsoft has removed the feature online and it is unclear if and if so when that feature will return.
In PowerPoint, it should work to select the KI templates directly in the online version.
Contact for support
Please contact Helpdesk if you face any issues accessing the templates.
Update an older PowerPoint presentation to a new template
- Open PowerPoint
- Open the older presentation you wish to update
- Select and copy the slides (or selection of slides) in the old presentation
- Open the new PowerPoint template and insert the content you have just copied (from the old presentation) using the new theme
- Right click on the first slide and chose Paste Options and Use Destination Theme
- Save the new PowerPoint presentation
You may have to make a few manual adjustments. If you have been using the 4:3-format instead of the 16:9-format, some slide may look distorted and will have to be adjusted manually.