Guide to professional development and administrator exchange in Erasmus+
The Erasmus program can provide grants for Erasmus Staff Training for those who want to enhance their skills at universities, organizations, companies, or, for example, schools in other European countries.
Who can apply?
The Erasmus+ grant can be applied for by all employees at KI. Staff training is available for all categories of employees. Skills development should always be tailored specifically to you and your job responsibilities. You can receive funding for a visit of at least two days aimed at increasing your competence level.
What is considered staff training within Erasmus+?
- Job shadowing at other universities or companies/organizations for workplace-based staff training.
- Courses, seminars, or workshops (excluding conferences). Examples include workshops organized by a network of universities with an Erasmus Charter. Courses may include those offered by EAIE or language courses, such as English for teachers planning to teach in English. EAIE Academy (link to courses offered by EAIE Academy).
- Staff Weeks – In staff training, Staff Training Weeks are common, where partner universities organize a joint program once a year for staff from multiple universities.
Before Applying
Finding a Host Institution or Organization
You can apply for Erasmus funding for staff training in all EU countries, including some associated regions, EES countries (Iceland, Liechtenstein, and Norway), as well as Turkey.
Universities
Staff training can take place at European universities participating in the Erasmus program and holding an approved ECHE (Erasmus Charter for Higher Education). To check whether the university you are interested in has ECHE, refer to the EU link below.
List of universities with ECHE
A common recipient is a higher education institution with which KI already has an Erasmus agreement and where well-established contacts exist. You can use all of KI’s Erasmus agreements provided that the receiving institution is willing to accept you.
Organizations
If you wish to train at an organization, you have to make all the contacts by yourself and discuss content, times, planning and goals for the training. After you agree on a programme you can apply using the form below. Don't forget to also discuss your plans with your closest supervisor.
Remuneration levels
The levels are determined by the rules of the specific scholarship fund from which the funds are taken. Since a breakpoint occurs 31 July, 2025, where new rules come into effect, you should use the table with standard amounts that corresponds to your planned exchange period – either before or after this date. The tables can be found on Erasmus+ - teacher exchanges and staff training.
Application procedure
Applications are accepted on a rolling basis. If you have any questions that are not answered, please contact Kelly Grahn, the Erasmus coordinator at KI, who will also provide you with the other documents that need to be completed to meet EU regulations.
Application for Erasmus+ staff training
Staff exchanges outside Erasmus countries
There are some new options for staff exchanges to countries that are not regular Erasmus countries. Minimum stay is five days, and there is remuneration per day, as well as for travel depending on the distance to the training destination. Please contact Kelly Grahn if you wish to discuss this option.
Receiving someone for staff training
Just as KI employees can contact individuals at universities and organizations in Europe to request the possibility of a staff exchange, employees at universities within the EU/EEA (‘Erasmus countries’) may contact someone at KI for the same purpose.
- The request can come from anyone at universities within the EU/EEA (‘Erasmus countries’) to anyone in the organization.
- It does not have to come from an employee at one of the universities with which KI has an agreement; there are no requirements for bilateral agreements for staff exchanges.
- It is up to the department/individual employee to decide whether to accept; such exchanges are not coordinated at a central level.
- The receiving department/employee approves the incoming person’s ‘Staff Mobility for Training’ agreement and signs the ‘Certificate of Attendance’ which shows that the exchange has taken place. These documents are brought by the incoming person.
- The incoming person must arrange their own accommodation. The contracted hotels are quite expensive, and significantly cheaper alternatives can be found via commercial hotel sites.
- No financial compensation is given to the receiving department or the incoming person. The incoming person receives travel grants from the Erasmus program through their home university.