Guide to staff training in Erasmus+
Erasmus+ offers the opportunity for staff training at universities, organizations, companies or schools in other European countries.
Who can apply for staff training?
All employees at Karolinska Institutet, from all lines of work. The competence development always has to be of value to the work you are currently doing.
What is regarded as staff training in Erasmus+?
- Job shadowing at other universities or companies/organisations.
- Courses, seminars or workshops (not conferences), for example courses arranged by EAIE Academy. Some activities suitable for staff exchange are presented here
Prior to application - find a host at a university or an organization
Staff training can take place in all EU countries including some special regions, and in the EES countries Iceland, Liechtenstein and Norway and in Turkey.
Universities
The host university must have an Erasmus+ charter, ECHE:
A common recipient is a higher education institution with which KI already has an Erasmus agreement and where well-established contacts exist. You can use all of KI’s Erasmus agreements provided that the receiving institution is willing to accept you.
Organizations
If you wish to train at an organization, you have to make all the contacts by yourself and discuss content, times, planning and goals for the training. After you agree on a programme you can apply using the form below. Don't forget to also discuss your plans with your closest supervisor.
Remuneration levels
The levels are determined by the rules of the specific scholarship fund from which the funds are taken. Since a breakpoint occurs 31 July, 2025, where new rules come into effect, you should use the table with standard amounts that corresponds to your planned exchange period – either before or after this date. The tables can be found on Erasmus+ - teacher exchanges and staff training.
Application procedure
Applications are accepted on a rolling basis. If you have any questions that are not answered, please contact Kelly Grahn, the Erasmus coordinator at KI, who will also provide you with the other documents that need to be completed to meet EU regulations.
Application for Erasmus+ staff training
Staff exchanges outside Erasmus countries
There are some new options for staff exchanges to countries that are not regular Erasmus countries. Minimum stay is five days, and there is remuneration per day, as well as for travel depending on the distance to the training destination. Please contact Kelly Grahn if you wish to discuss this option.
Receiving someone for staff training
Just as KI employees can contact individuals at universities and organizations in Europe to request the possibility of a staff exchange, employees at universities within the EU/EEA (‘Erasmus countries’) may contact someone at KI for the same purpose.
- The request can come from anyone at universities within the EU/EEA (‘Erasmus countries’) to anyone in the organization.
- It does not have to come from an employee at one of the universities with which KI has an agreement; there are no requirements for bilateral agreements for staff exchanges.
- It is up to the department/individual employee to decide whether to accept; such exchanges are not coordinated at a central level.
- The receiving department/employee approves the incoming person’s ‘Staff Mobility for Training’ agreement and signs the ‘Certificate of Attendance’ which shows that the exchange has taken place. These documents are brought by the incoming person.
- The incoming person must arrange their own accommodation. The contracted hotels are quite expensive, and significantly cheaper alternatives can be found via commercial hotel sites.
- No financial compensation is given to the receiving department or the incoming person. The incoming person receives travel grants from the Erasmus program through their home university.