Project management
Once you receive your Notice of Award (NoA), the US post-award team of the Compliance and Data Office (CDO) will coordinate the management of your project.
The post-award team will reach out to schedule a startup meeting and help you among others with the review of the agreement and your project-specific requirements. Requirements for financial compliance and non-financial compliance vary and are dictated in the specific agreement for the project in question.
Non-financial reporting for US projects
All US awards require both financial and non-financial reporting, and sometimes these are even combined in the same document.
Examples of non-financial reports
Most non-financial reports deal with ethical and other reviews and permits, and some are for the whole of KI while others are project-specific. The details will depend on your specific project. If you have questions or need help with non-financial reporting, and non-financial compliance, please contact CDO at compliance@ki.se
Reporting
Reporting requirements vary by funding agency, but most projects require annual or more frequent reporting. These reports typically consist of a non-financial or scientific section and a financial section, which may be submitted either as separate documents or as part of a combined report. Additionally, annual financial conflict of interest (FCOI) and effort reports are required, though these are not specific to individual projects.
Reports that need to be signed or submitted through the KI-authorized signing official must be sent to the Grants Office well in advance of the submission deadline.
Audits
The single audit is a United States (US) funding condition that requires any organization that spend $1 million or more (per year) for projects funded by US agencies (NIH, CDC). The objective of the single audit is to determine if an organization has complied with funder and US regulatory requirements and to set standards for consistency and uniformity of US project management. The single audit not only examines specific projects, but will also examine KI as an organization overall.
KI has surpassed this threshold and therefore needs to complete a single audit annually to be in compliance with US regulations.
Closeout
Closeout of an award is the process by which the funding agency determines that all applicable administrative actions and all required work of an award have been completed by the recipient and the funding agency. Submission of timely and accurate closeout documents is a key recipient responsibility at the end of the award.