Award management overview
This page outlines the different steps of the award management, from the notice of award to the closeout.
Start-up meeting
After the Notice of Award (NoA), the US post-award team of the Compliance and Data Office (CDO) will coordinate the management of the award.
A designated project manager from the post-award team will reach out to the Principal Investigator (PI), to schedule a startup meeting and will assist, among others, with the review of the agreement and the project-specific requirements. CDO's specialists on data access requirements and ethics are invited to the start-up meeting.
The start-up meeting has two parts, covering the project-specific financial and non-financial compliance requirements. The PI, the research group, and the controller (or other administrative staff from the department if necessary), are invited to the start-up meeting. The duration of the meeting is approximately 2,5 hours, and there is also time allocated for Q&As.
Reporting
Reporting requirements vary by funding agency, but most projects require annual or more frequent reporting. These reports typically consist of a non-financial or scientific part and a financial part, which may be submitted either as separate documents or as part of a combined report.
For the Research Performance Progress Report (RPPR), the PI is informed directly by the PRIME, which will also provide the instructions and the timeline. Please contact CDO at compliance@ki.se if you have questions.
Additionally, CDO requests annual financial conflict of interest (FCOI) disclosures and Level of Effort Reports. Reports that need to be signed or submitted through the KI-authorized signing official must be sent to the CDO at compliance@ki.se well in advance of the submission deadline.
Most non-financial reports deal with ethical and other reviews and permits, and some are for the whole of KI, while others are project-specific. The details will depend on your specific project.
If you have questions or need help with non-financial reporting and non-financial compliance, please contact CDO at compliance@ki.se
Audits
The single audit is a United States (US) funding condition that requires any organization that spends $1 million or more (per year) for projects funded by US agencies (NIH, CDC). KI has surpassed this threshold and, therefore needs to complete a single audit annually to be in compliance with US regulations. More information regarding the auditing and the single audit reports are provided on the Financial Compliance page
Closeout
Closeout of an award is the process by which the funding agency determines that all applicable administrative actions and all required work of an award have been completed by the recipient and the funding agency. Submission of timely and accurate closeout documents is a key recipient responsibility at the end of the award.