Salary and bank account registration

Payment of salary via Swedbank

Karolinska Institutet uses Swedbank as its payment service provider. If you are an employee, your salary and other remuneration will be paid via Swedbank. In order for the payment to be paid to the correct account, you must register your bank account on Swedbank's website. The registration needs to be done no later than the 21st of the payment month. 

Register your account via Swedbank

After you have registered your bank account with Swedbank, your salary will be paid to the bank and the bank account you have specified. If you have not registered your bank account with Swedbank, you will receive a cash voucher sent to your home address. Go to how to redeem a cash voucher.

Please note that this requires a Swedish personal identity number or coordination number

• If you do not have a Swedish personal identity number or coordination number, you can personally register your account with a Swedbank office. If you do not have a Swedish bank account, you also need to visit a Swedbank/Sparbank office. Read more on Swedbank´s website. For questions regarding account registration, please contact Swedbank’s support. If you have not registered your account number with Swedbank, a payment check will be sent to your home address.

Salaries are usually paid on the 25th of each month. 

For employees with an hourly wage, the salary is paid the month after work has been performed. If the 25th falls on a Saturday, the salary is paid the Friday before and if the 25th falls on a Sunday, the salary is paid the Monday after.

Change of bank or bank account

If you change bank or bank account, you need to register your new bank account on Swedbank's website in order for the payment to be paid to the new account. If you switch from a foreign bank account to a Swedish bank account, you must also contact Swedbank so that they can remove the link to the foreign account as it is more dominant. Provide Swedbank with KI:s salary agreement number when deregistering: 029572.

Swedish bank account that is registered with your bank's fictitious social security number

You can have a Swedish bank account with a fictitious social security number at your bank (if you do not have a coordination number or Swedish social security number).

When a change to social security number takes place in KI's payroll system, you must contact your bank and make sure that the account you want your salary deposited into is linked to the new social security number.

Report the account to Swedbank again.

If you do not make this update before the 21st of the month, the payment will be rejected and a cash notice will be sent to your home address.

This is how you redeem a cash voucher

If you have not registered your account number with Swedbank, you will be paid your payroll through a payment card sent to the address registered in the PA web.

If you do not have a Swedish social security number or coordination number, no account notification will be sent out. If the payroll system is missing a bank account and social security number/coordination number, the payment will be rejected and will be paid out the next regular payroll run after information has been received. 

If you have a BankID or a security token/bank card reader can redeem your cash notice online on Swedbank's website.

If you do not have the opportunity to redeem your cash notice, it is also possible to redeem it at a Swedbank/Sparbank office and, for a fee, at an agent for ClearOn (Ica, Coop or Hemköp).

Change of address

If you move, don't forget to change your address in the PA-web portal.

Foreign bank account

If you have a coordination number or a social security number and a foreign bank account, you will have to visit a Swedbank/Sparbank Office and register your account. Please note that it can take up to two weeks to get your foreign bank account registered.

In order to register your bank account, you will have to bring the following:

• Coordination number or social security number
• A decision from the Swedish Tax Agency regarding coordination number
• An employment contract with KI
• Passport or a Swedish identity card that is issued by the Swedish Tax Agency
• KI:s agreement number 029572

You can also fill in an account registration form and when you have signed it, you give it to your local HR department who will ensure that your foreign bank account is registered.