Salary and tax

Payment of salary via Swedbank

Karolinska Institutet, KI, has Swedbank as its payment services provider. As an employee, you will get your salary and other benefits paid through Swedbank.  You need to electronically register your account number with Swedbank for payment to be made to the right account. The registration needs to be done no later than the 21st of the month. After you have registered your bank account with Swedbank, you will get your salary and other benefits paid to the bank and bank account that you have stated.

Please note that this requires a Swedish personal identity number or coordination number. If you do not have a Swedish personal identity number or coordination number, you can personally register your account with a Swedbank office. If you do not have a Swedish bank account, you also need to visit a Swedbank/Sparbank office. Read more on Swedbank´s website. For questions regarding account registration, please contact Swedbank’s support. If you have not registered your account number with Swedbank, a payment check will be sent to your home address.

Salaries are usually paid on the 25th of each month. 

For employees with an hourly wage, the salary is paid the month after work has been performed. If the 25th falls on a Saturday, the salary is paid the Friday before and if the 25th falls on a Sunday, the salary is paid the Monday after.

Change of bank or bank account

If you change bank or bank account, you need to register your new bank account on Swedbank's website in order for the payment to be paid to the new account. If you switch from a foreign bank account to a Swedish bank account, you must also contact Swedbank so that they can remove the link to the foreign account as it is more dominant. Provide Swedbank with KI:s salary agreement number when deregistering: 029572.

Swedish bank account that is registered with your bank's fictitious social security number

You can have a Swedish bank account with a fictitious social security number at your bank (if you do not have a coordination number or Swedish social security number).

When a change to social security number takes place in KI's payroll system, you must contact your bank and make sure that the account you want your salary deposited into is linked to the new social security number.

Report the account to Swedbank again.

If you do not make this update before the 21st of the month, the payment will be rejected and a cash notice will be sent to your home address.

This is how you redeem a cash voucher

If you have not registered your account number with Swedbank, you will be paid your payroll through a payment card sent to the address registered in the PA web.

If you do not have a Swedish social security number or coordination number, no account notification will be sent out. If the payroll system is missing a bank account and social security number/coordination number, the payment will be rejected and will be paid out the next regular payroll run after information has been received. 

If you have a BankID or a security token/bank card reader can redeem your cash notice online on Swedbank's website.

If you do not have the opportunity to redeem your cash notice, it is also possible to redeem it at a Swedbank/Sparbank office and, for a fee, at an agent for ClearOn (Ica, Coop or Hemköp).

Change of address

If you move, don't forget to change your address in the PA-web.

Foreign bank account

If you have a coordination number or a social security number and a foreign bank account, you will have to visit a Swedbank/Sparbankenoffice and register your account. Please note that it can take up to two weeks to get your foreign bank account registered.

In order to register your bank account, you will have to bring the following:

• Coordination number or social security number
• A decision from the Swedish Tax Agency regarding coordination number
• An employment contract with KI
• Passport or a Swedish identity card that is issued by the Swedish Tax Agency
• KI:s agreement number 029572

You can also fill in a account notification form and when you have signed it, you give it to your local HR department who will ensure that your foreign bank account is notified.

Taxes

As a new employee, you must submit a tax form to your workplace. You can order the tax slip from the Swedish Tax Agency (Skatteverket). If you do not submit a tax slip, so-called increased tax is deducted, which means that tax is deducted according to table 31 plus 10% extra.

If Karolinska Institutet is not your main employer, you need to notify your local HR partner so that the correct tax is deducted from your salary, otherwise tax on salary will be deducted according to your tax table.

In addition to the tax on salary according to the table tax that is on your tax slip, you as an employee can influence the tax on your salary according to the options below:

• Adjustment (Jämkning)

If you have applied for and received an adjustment decision from the Swedish Tax Agency, you must send the adjustment decision to your local HR department as soon as possible. The decision is only valid for the current tax year, which means that for each tax year you need to apply for a new adjustment decision from the tax authorities and send the decision to your local HR department.

• Voluntary increase of tax deductions

If you wish to deduct additional tax from your salary through a so-called "voluntary increase of tax deduction" with a fixed monthly amount, you need to inform your local HR partner in writing of the desired amount. The extra tax deduction is valid until you, as an employee, inform your local HR partner in writing of a change in the amount or termination.

• Changed percentage rate

If you wish to have a higher percentage deducted from your salary than the percentage applicable according to your tax table, you need to inform your local HR partner in writing of the desired percentage. The changed percentage applies until you as an employee notify your local HR partner in writing of the changed percentage or return to tax according to the table.

On hourly wages and other remuneration, 30% tax is deducted unless you have notified payroll@uf.ki.se otherwise.

If you are a schoolchild who does not have to pay tax, you must submit the current certificate from the Swedish Tax Agency (SKV 434) to your local HR.

If you live abroad, you must apply for SINK tax from the Swedish Tax Agency and submit the decision to your local HR.

SINK