Shared mailboxes, mailing lists and address book

Shared mailboxes

A shared mailbox is an email account that is linked to a function and can be used by several people. The addresses for KI-wide functions are structured according to function@ki.se. Addresses that are linked to a department or equivalent are constructed according function@dep.ki.se, where "dep" is an approved abbreviation of the department’s name or equivalent. Several words are divided by hyphens.

The monitoring of shared mailboxes is regulated in the e-mail guidelines.

Apply for a shared mailbox 

Order form shared mailbox (Swedish)

Fill in the form and send the signed and scanned form to the IT-support by creating a case and attach the signed form on https://selfservice.ki.se.

Shut down of shared mailboxes

Please notify the IT support when the shared mailbox is no longer used. The IT support sends emails once a year to less used shared mailboxes. Please reply to this email if you want to continue using your account.

Guide

• Add shared mailbox to Outlook PC
• Add shared mailbox to Outlook for Mac
• Add shared mailbox to webmail

Mailing lists

When you are going to email a certain group of people repeatedly, the IT support can set up internal or external mailing lists. The email guidelines regulate the mass mailings.

External mailing lists can contain both internal and external email addresses. Internal lists only include addresses within Karolinska Institutet.

• Order form internal mailing list
• Order form external mailing list

Fill in the form and send the signed and scanned form to the IT-support by creating a case and attach the signed form on https://selfservice.ki.se.

KI also has a system for sending out newsletters.

Address Book - Global Address List

The address catalogue in Outlook is called the Global Address List. When you start typing a name in the address bar and then press ctrl and k, you can access the address book to search for the name. You can also click on "To".

Contact

If you have any questions, please contact IT-support.