Using iLab as a PI/research group leader

Choose “Karolinska Institutet” as identity service.

Choose “Proceed to Login”. If you always use the same identity service, you can choose “Login and use Forever”.

Log in using your KIID and password.

Projects and lab/research group

If the projects you are responsible for as a PI are active and marked as CFKUND = 1 in UBW, your lab/research group and account should have been automatically created in iLab. Your lab/research group will be named in the following way:

Lastname, Firstname (KI) Lab

In order to be a PI in iLab, you must be a manager with official staff responsibility in the KI organization. If you are a PI but do not have official staff responsibility, you cannot be a PI in iLab.

If the project you want to use is marked with CFKUND = 1 in UBW and you still can’t find your research group, your manager is probably the PI in iLab. For more detailed information regarding this, please contact cfm-support@ki.se.

Responsibilities as a PI/research group leader

As a PI/research group leader, you are responsible for managing your lab/research group in iLab. This includes the following:

• Approve/reject membership requests
• Manage and assign project numbers/funds for your team members
• Manage financial approvals for requests
• Approve invoices

If needed, these tasks can be delegated to another member of your lab/research group. Instructions can be found here:

https://help.ilab.agilent.com/36900-managing-your-group/279998-members#members

Approve/reject membership requests

Approve membership requests from team members in your lab/research group by entering the "Membership Requests & Fund Numbers" tab. Instructions can be found here:

https://help.ilab.agilent.com/36900-managing-your-group/279959-membership-requests-fund-numbers

Manage and assign project numbers/funds for your team members

In order for your team members to use project numbers as payment information in iLab, you need to assign the project numbers to them. You can do that in the "Manage Fund Numbers" section. Instructions can be found here:

https://help.ilab.agilent.com/36900-managing-your-group/279959-membership-requests-fund-numbers

Manage financial approvals for requests

If your team members request services for more than 10 000 SEK, this needs financial approval by the PI. Instructions can be found here:

https://help.ilab.agilent.com/36900-managing-your-group/300355-view-requests

Approve invoices

Before an invoice can be sent to UBW, it needs to be approved once it is reviewed. If it is not approved within seven days, it will automatically be approved. Instructions can be found here:

https://help.ilab.agilent.com/36900-managing-your-group/264958-viewing-your-invoices

Overview of managing a group

More detailed information about how to manage your lab/research group in iLab can be found here:

https://help.ilab.agilent.com/36900-managing-your-group/265782-managing…