Conditions regarding employment and payment of funds as Assisstant Professor

The program includes full-time employment and funding for a position as Assistant Professor, typically for a duration of six years, subject to the exceptions listed below.

A person may be employed as an Assistant Professor for a minimum of four and a maximum of six years, as determined by the university prior to the start of employment (in accordance with Chapter 4, Section 12a of the Higher Education Ordinance). Applicants who are already employed as Assistant Professors at KI may only be offered a new position within the framework of this call if they have held their current position for less than two years. The total period of employment as Assistant Professor may not exceed six years.

If a person is awarded a position through this call already holds an Assistant Professor appointment at KI, the duration of the existing employment will be deducted when establishing the new employment contract. The allocated funding will be adjusted accordingly.

Decisions regarding employment and salary are made by the recruiting department, and the employment must continue throughout the entire funding period.

A person may only hold and receive funding for one (for your own) position financed by faculty funds. If funding is offered in two separate calls, the individual must choose one.

The starting date for the appointment shall be no later than twelve months after the funding decision, and the funding may be utilized for up to one additional year after the end of the payment period. Consequently, the total availability of funds is seven years for an Assistant Professor. Exceptions may be granted for special reasons.

The funding for employment includes a fixed amount for each position, which is stated in the advertisement. The position will be financed jointly by the Faculty Board and the recruiting department. The Faculty Board provides 1 MSEK per year for a maximum of six years, totaling 6 MSEK, with the recruiting department providing the remaining funds as indicated in the advertisement.

The funds are intended for full-time employment and may be used to cover salary and other research-related expenses.

If all funds are not utilized during the grant period, the remaining amount may be used for one year beyond the current grant period. This is conditional upon the department approving an extension of employment at KI due to special circumstances in accordance with Chapter 4, Section 12a of the Higher Education Ordinance, or if the individual holds another position where research remains the primary responsibility. The employing department is responsible for ensuring that the funds are used in accordance with these regulations, including after the initial grant period.

If an individual receiving funds through this Assistant Professor call assumes a new position at KI during the current grant period, the remaining funds may continue to be used provided that research remains the main task of the new employment.

Review of Decisions

Decisions regarding the allocation of funds may, in exceptional cases, be subject to review.

Karolinska Institutet (KI) may decide that funds shall no longer be disbursed, in whole or in part, if:

• the applicant has been found guilty of research misconduct or other deviations from good research practice;
• the funds are not used for their intended purpose; or
• the applicant has provided incorrect or misleading information in connection with the application.

The employing department to which a position has been awarded should be familiar with the information set out in this document in order to ensure compliance with the terms governing appointment as an Assistant Professor and the disbursement of funds.

The employing department is responsible for informing the HR specialist at the HR Department within Personnel Services who is responsible for the case of any changes to the scope of employment for an individual who has been allocated funds.

Unused funds allocated by the Faculty Board shall be returned to the Faculty Board, the agency currently in charge of the program after the end of the allocation period.

The application for Faculty Board funding is submitted via a requisition form, which can be found under Disbursement of funding for employment as Assistant Professor - KI's Strategic recruitments, together with the accompanying instructions.

Those who are offered a position through the call within the framework of KI’s strategic recruitment for junior researchers, will have the opportunity to be nominated for the Swedish Research Council's call for career support initiative for Assistant Professors where excellence and mobility will be rewarded. Information about the programme in Swedish.