You can easily have meetings remotely via your computer. Microsoft Teams, a service included in Office 365, is the recommended tools for setting up meeting online with several people.

Tools for e-meetings

When arranging a webinar you can also choose between Teams and Zoom. 

Tips for e-meetings

  • Log in a couple minutes in advance and make sure everything is working.
  • Make sure everyone's camera is activated.
  • Point out a meeting moderator who will be in charge of the meeting.
  • Greet everyone, or, if needed, let them introduce themselves.​
  • If the number of participants is more than 5, please mute your microphone to avoid disturbing background sounds.
  • Make sure everyone gets the chance to talk.
  • Wrap up the meeting, repeat decisions and next steps.

Conference equipment

To ensure sound and video quality for e-meetings with several people in one room you can purchase conference equipment. The all-in-one conference equipment includes camera, speaker and microphone. You can connect it directly to your computer via USB, no mounting required.

There are several alternatives, depending on the number of persons participating in the meeting. You can find the equipment in the order portal Wisum at Produkter & tjänster, IT-produkter / telefoni, "KI - e-möten.

Use KI-themed background for external e-meetings

  • Use a KI-themed background image when having e-meetings with external participants.
  • Make sure to have a clean background or a green screen behind you in order to make the KI-theme work.

Background images with the KI-logo

Karolinska Institutet supports the Sustainable Development Goals

Upload and add KI-themed background image in Zoom

  1. Download and save on of the images with the KI-logo (choose "Download original size")
  2. Open Zoom in your desktop application
  3. View Settings
  4. View Virtual Background
  5. View Add image, right above the existing images
  6. View the downloaded image 

Upload and add KI-themed background image in Teams

  1. Download and save on of the images with the KI-logo (choose "Download original size")
  2. While you're setting up your video and audio before joining a meeting, select Background filters. It's just below the video image. Your background options will display on the right.
  3. Select Add new and then select one to upload from your computer.
  4. Your new background will persist in all your meetings and calls until you change it again.
  5. To turn off background effects, select the stop symbol.

Guidelines for e-meetings

Guidelines for e-meetings 

More information for logged in staff

There is more information for those of you working in the following groups

  • H5.Department of Laboratory Medicine
  • K7.Department of Oncology-Pathology
Log in with KI-ID
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Stefan Kaptens