Book premises as employee
Here you will find information on how you as an employee can book premises at Karolinska Institutet. Bookings for the autumn term 2021 can be made from June 25th.
KI opens up Autumn 2021 for campus-based education in accordance with the principal's decision 2021-04-23.
From Autumn 2021, the Swedish Public Health Agency's recommendations apply in all our bookable premises and the responsible teacher / booker has to ensure that this is followed. One measure to reduce crowding can be to book a larger room for the student group.
- The examination rooms in BZ and NEO will be restored, the wall will be taken down during the summer and everything will be ready by the start of the semester on 30 August.
- Franklinsalen will again be a classroom but can be refurnished for paper exams into a examination room for 45 people.
- Skrivsal Widerströmska will remain unchanged.
- Skrivsal Ana 23 will also remain in current state.
The web booking is closed as a transition to login with KI-ID is in progress. It will soon be possible to make reservations for the current semester. Bookings for the autumn term 2021 can be made from June 25th when the scheduling/distribution of premises for the education is completed. Conference rooms in Solna as well as conference rooms and premises in Flemingsberg with less than 43 seats can be booked all year round.
To book a room, your KI-ID needs to be registered in the system and this is currently done manually. Fill in the application form (see below under documents "Ansökan TimeEdit Webbokning") and get it approved by the manager and after that returned to firstname.lastname@example.org. Then log in to TimeEdit's web booking so that your ID can be registered and administrators can add the right permissions to your user ID. You will receive an email when this is done and you can start making bookings.
Regarding the premises:
If you place a booking the same day or later than 3 pm the day before intended use you will need to contact AV-Support, 86413 for Solna and 87775 for Huddinge, and verify the booking so that access to the room can be arranged with.
You also need to contact AV-Support if you decide to leave the room before the end time of the booking so that the doors to the room can be locked again, in order to minimize the risk of theft.
When booking a lecture hall, meeting room or a group room, the booked time should include the time it takes for all participants to enter and leave the room as well as putting everything in the rom back in order.
If you make a booking for several hours at a stretch it is not allowed to make a break in the booking for less than one hour.
Please note that we debit full-time price if you cancel your booking later than 14 days before the booked time.
Book internal meeting rooms in Outlook
There are two types of rooms; rooms managed centrally by the Property and Facilities Office, such as teaching rooms and group rooms, and internal meeting rooms for which are handled by the departments.
How to book meeting rooms in Outlook.
Capacity of the exam rooms with current restrictions:
- Solna Skrivsal 1 BZ: 50 seats
- Solna Skrivsal 2 BZ: 50 seats
- Solna Franklinsalen: 45 seats
- Solna Skrivsal Widerströmska: 32 seats
- Flemingsberg Bengt Winblad NEO 1: 40 seats
- Flemingsberg Bengt Winblad NEO 2: 40 seats
- Flemingsberg Skrivsal ANA23: 40 seats
Avoid having exams in the Lecture Halls on Campus as they are not adapted for exams.
Property and Facilities Office 2021-01-13
Clarification regarding the occupancy in our bookable premises.
Maximum 30% occupancy of the places in lecture halls, classrooms and study rooms regardless of activity. The examination halls are adapted according to the Swedish Public Health Agency's recommendations and can be filled according to the fact box below.
Property and Facilities Office 2020-12-16
Rules in and around classrooms and group rooms
In recent years, KI has invested heavily in improving and equipping formal and informal spaces for our students. We have thus created good environments for students to meet and interact, group work and self-study. We are proud of this and strive to keep them in good condition and updated with new technologies. In order to maintain this beautiful environment, the following rules apply.
The price list can be found under "Documents" at the bottom of the page
More information for logged in staff
There is more information for those of you working in the following groups
- C3.Department of Physiology and Pharmacology
- C8.Department of Medical Epidemiology and Biostatistics
- K7.Department of Oncology-Pathology
- K9.Department of Global Public Health