Book premises as employee

Here you will find information on how you as an employee can book premises at Karolinska Institutet.

As of September 29, FHM regulations and general advice will be removed. Premises can be booked according to the normal number of participants. For the digital examination halls, however, the planning remains until more computers are available.

2021-09-27

Booking periods for 2022

Spring semester 2022

The pre booking period for the spring 2022 is January 17 - August 28.

The deadline for pre bookings is October 24 at 18.00.

October 24 at 18.00 - December 8 at 12.00 the work of distributing premises for the education is in progress.

December 8 at 12.00 Core opens and then everyone in Core can change their schedule entries. You can also start to pre book premises for the next semester (Autumn 2022).

The online booking is open until 16 January. Bookings for the spring semester 2022 (17 Jan - 28 August) can be made from 8 December at 12.00 when the distribution of premises for the education is complete and TE opens.

 

Autumn semester 2022

The pre booking period for Autumn 2022 is August 29 - January 15 2023.

Deadline for pre bookings is April 22 at 18.00.

April 22 at 18.00 - June 8 at 12.00 the work of distributing premises for the education is in progress.

June 8 at 12.00 Core opens and everyone can change their schedule entries. You can also start to pre book premises for the next semester (Spring-23)

The online booking opens on June 8 at 12.00 for booking of HT-22 (August 29 - January 15).

Lecture hall Gene with 50 seats in the NEO building at campus Flemingsberg
Lecture hall Gene Photo: Felix Mollberger

Book premises

The online booking is open until January 16. Bookings for the spring semester 2022 can be made from December 8 at 12.00, after the distribution of premises for the education is completed. Conference rooms in Solna as well as conference rooms and premises in Flemingsberg with less than 43 seats can be booked all year round.

To book a room, your KI-ID needs to be registered in the system and this is currently done manually. Fill in the application form (see below under documents "Ansökan TimeEdit Webbokning") and get it approved by the manager and after that returned to lokalbokning@ki.se. Then go to TimeEdit's web booking so that your ID can be registered and administrators can add the right permissions to your user ID. You will receive an email when this is done and you can start making bookings.

Regarding the premises:

If you place a booking the same day or later than 3 pm the day before intended use you will need to contact AV-Support, 86413 for Solna and 87775 for Huddinge, and verify the booking so that access to the room can be arranged with.

You also need to contact AV-Support if you decide to leave the room before the end time of the booking so that the doors to the room can be locked again, in order to minimize the risk of theft.

When booking a lecture hall, meeting room or a group room, the booked time should include the time it takes for all participants to enter and leave the room as well as putting everything in the rom back in order.

If you make a booking for several hours at a stretch it is not allowed to make a break in the booking for less than one hour.

Please note that we debit full-time price if you cancel your booking later than 14 days before the booked time.

Book internal meeting rooms in Outlook

There are two types of rooms; rooms managed centrally by the Property and Facilities Office, such as teaching rooms and group rooms, and internal meeting rooms for which are handled by the departments.

How to book meeting rooms in Outlook.

Rules in and around classrooms and group rooms

In recent years, KI has invested heavily in improving and equipping formal and informal spaces for our students. We have thus created good environments for students to meet and interact, group work and self-study. We are proud of this and strive to keep them in good condition and updated with new technologies. In order to maintain this beautiful environment, the following rules apply.

Price list

The price list can be found under "Documents" at the bottom of the page

Lokalbokning

AV-support Flemingsberg

Support on technical equipment in KI's bookable premises

Av-Support Solna

Support on technical equipment in KI's bookable premises

Documents

More information for logged in staff

There is more information for those of you working in the following groups

  • C3.Department of Physiology and Pharmacology
  • C8.Department of Medical Epidemiology and Biostatistics
  • K7.Department of Oncology-Pathology
  • K9.Department of Global Public Health
Log in with KI-ID