Book premises as employee
Here you will find information on how you as an employee can book premises at Karolinska Institutet.
Closure of premises
In the ongoing work to concretize our focus areas, there is an assignment aimed at reducing KI's leased space, and thus reducing premises costs through efficiency and restructuring of existing premises.
Closure of group rooms and classrooms on floor 6, ANA 8
Group rooms 6J, 6K, 6N, 6P and 6Q as well as classrooms 6L and 6O will therefore be closed to be developed for other activities.
For further information or requests please contact anette.backhumla@ki.se
Closure of group rooms and classrooms in ANA 10
The group rooms 252, 253 and 264 are closed.
The classrooms 507 and 515 will be closed and are not bookable past February 28, 2025.
The classrooms De Verdier and Rappesalen will be closed and are not bookable from March 31, 2025.
For further information please contact nina.spence@ki.se
Booking periods for 2025 and 2026
Autumn semester 2025
The pre booking period for Autumn 2025 is September 1, 2025 - January 18 - 2026.
The deadline for pre bookings is April 23, 2025 at 18.00.
From April 24 at 18.00 - June 11 at 12.00 the work of distributing premises for the education is in progress.
On June 11 at 12.00 Core opens and then everyone in Core can change their schedule entries. You can also start to pre book premises for the next semester (Spring 2026).
The online booking opens at 12.00 on June 11 for bookings for the Autumn semester 2025
Spring semester 2026
The pre booking period for Spring 2026 is January 19 - August 30, 2026.
Deadline for pre bookings is October 26, 2025 at 18.00.
From October 26, at 18.00 - December 10, at 12.00, the work of distributing premises for the education is in progress.
December 10 at 12.00 Core opens and everyone can change their schedule entries. You can also start to pre book premises for the next semester (Autumn-26).
The online booking opens on December 10, 2025 at 12.00 for booking of Spring-26.
Pre-ordering, scheduling and booking of premises
From VT-23, fixed slot times apply for booking lectures and exams at KI (see decision below). Cost applies to booked time within the slot times
Slot times lecture
Morning: 08:00-12:00 (booking time 07:45-12:15)
Afternoon: 12:30-16:00 (booking time 12:15-16:15)
Evening: 16:30-21:00 (booking time 16:15-21:15)
Full day: 08.00 - 17.00 (booking time 07.45-17.15)
Weekend: Full day
More info at: lokalbokning@ki.se
Slot times/start times examination
Morning: 08:15-13:15 (5h)
Afternoon: 14:15-18:15 (4h)
Evening: 19:15-22:15 (3h)
Weekend morning: 08:15-12:15 (4h)
Weekend afternoon: 13:15-17:15 (4h)
More info at: Examination service
The conference rooms in Aula Medica in Solna and the conference room Gene in Flemingsberg are removed from the slot times. These premises can be booked freely.
Book premises in TimeEdit
Conference rooms in Solna as well as conference rooms and premises in Flemingsberg with less than 43 seats can be booked all year round.
To book a room, your KI-ID needs to be registered in the system and this is currently done manually. Fill in the application form (see below under documents "Ansökan TimeEdit Webbokning") and get it approved by the manager and after that returned to timeedit-support@ki.se. Then go to TimeEdit's web booking so that your ID can be registered and administrators can add the right permissions to your user ID. You will receive an email when this is done and you can start making bookings.
Regarding the premises:
If you place a booking the same day or later than 3 pm the day before intended use you will need to contact AV-Support, 86413 for Solna and 87775 for Huddinge, and verify the booking so that access to the room can be arranged with.
You also need to contact AV-Support if you decide to leave the room before the end time of the booking so that the doors to the room can be locked again, in order to minimize the risk of theft.
When booking a lecture hall, meeting room or a group room, the booked time should include the time it takes for all participants to enter and leave the room as well as putting everything in the room back in order.
If you make a booking for several hours at a stretch it is not allowed to make a break in the booking for less than one hour.
Please note that we debit full-time price if you cancel your booking later than 14 days before the booked time.
Rules in and around classrooms and group rooms
In recent years, KI has invested heavily in improving and equipping formal and informal spaces for our students. We have thus created good environments for students to meet and interact, group work and self-study. We are proud of this and strive to keep them in good condition and updated with new technologies. In order to maintain this beautiful environment, the following rules apply.
Price list
The price list can be found under "Documents" at the bottom of the page
Lokalbokning
AV-support Flemingsberg
Support on technical equipment in KI's bookable premisesAv-Support Solna
Support on technical equipment in KI's bookable premisesDocuments
More information for logged in staff
There is more information for those of you working in the following groups
- C3.Department of Physiology and Pharmacology
- C6.Institute of Environmental Medicine
- C8.Department of Medical Epidemiology and Biostatistics
- K7.Department of Oncology-Pathology
- K9.Department of Global Public Health