ERC Application Guidelines

Here we provide a guide for applications to the ERC calls with Karolinska Institutet (KI) as your host institution.

The ERC 2025 Work Programme was adopted in July 2024, and includes the following calls:

ERC Frontier Research Grants

 

  • ERC Synergy Grants (SyG) 2025: the call is now closed. These are very competitive grants that should be prepared well in advance -- see our recommended timeline for preparing a competitive ERC Synergy Grant application. Please contact grantsoffice@ki.se for updates. 

 

The Scientific Council of the ERC introduced changes to the evaluation processes and evaluation forms for the 2024 calls onwards. A report by the ERC's President details the rationale for these changes.

 

Complementary Funding for ERC Principal Investigators

  • ERC Proof of Concept Grants (PoC) 2025: the call opened on 13 November 2024, with cut-off dates on 13 March 2025 and 18 September 2025.

     

Please contact grantsoffice@ki.se if you plan to apply to any ERC call with KI as host institution.

 

Host Institution support letter for ERC applications

A Host Institution support letter with KI's logo is required for all ERC applications. The Host Institution support letter must be signed by an Authorised Representative; in most cases, this is the Head of Grants Office, Björn Kull. An Application Assurance Form, which is completed by the PI, Head of Department and Department's Head of Administration, is a prerequisite for obtaining a signed Host Institution support letter from Grants Office.

If you are planning to apply for an ERC grant, please contact grantsoffice@ki.se so that we can provide you with the application assurance form template, call-specific documents you may require, and details of the support we offer.

 

Registering your application

Go to the submission link and log in with your ECAS account login (ECAS = European Commission Authentication Service). Choose External and log in. Otherwise, choose External and Create an account, and follow the given instructions.

Once you have logged in and provided basic information you will come to STEP 3. Here you should log in and create a draft proposal. Information you will need at STEP 3 is:

KI’s PIC (PIC = Participant Identification Code): 999978530
Registration data for the proposal, i.e. Acronym and Short Summary
Select an ERC Review Panel (applies only to Starting, Consolidator, and Advanced Grants)

The registration data can be updated/changed at a later stage.

STEP 4 Add Björn Kull as your Main Host Institution Contact and grantsoffice@ki.se as his contact address - DO NOT USE HIS OWN EMAIL ADDRESS! 

STEP 5 Edit the proposal. Click on edit forms to enter the administrative part of the proposal, called Proposal Submission Forms. The administrative forms must be completed online. Some parts of the forms are prefilled based on your data entered at registration.

Download Part B templates (in the left column). These forms can be filled in offline and uploaded when complete.

 

Panel Members

For StG, CoG and AdG applications, choosing the right panel is an important step towards having your proposal reviewed favourably. ERC panel members generally sit for 3-4 terms and sit every second year.

 

Coordinator (ERC Starting Grant and Consolidator Grant)

Jodie Guy Claesson

Phone:+46-(0)8-524 869 59

Organizational unit: Grants Office

E-mail: jodie.guy.claesson@ki.se

 

Coordinator (ERC Advanced Grant, Synergy Grant and Proof of Concept Grant)

Rose-Marie Karlsson

Phone: +46852486699

Organizational unit: Grants Office

Email: rosemarie.karlsson@ki.se

 

 

Content reviewer:
Jodie Guy Claesson
28-01-2025