Work-related injuries and incidents

If  a serious accident or serious incident resulting in personal injury or death occurs at work or in studies, the supervisor or other responsible person must immediately (the same day) report this to the Swedish Work Environment Authority via www.anmalarbetsskada.se (only in Swedish), where you can also find the definition of what is considered a serious incident or accident. Reporting is a legally mandated requirement in Chapter 3, Section 3a of the Swedish Work Environment Act (AML).

Supervisors with staff responsibility should also, according to the Social Insurance Code, report work-related injuries to the Swedish Social Insurance Agency. This is also done on www.anmalarbetsskada.se (Swedish).

If an incident is serious, meaning that it could have caused serious personal injuries (physical or mental) or death, the immediate supervisor or other responsible person at KI must report the incident to the Swedish Work Environment Authority on the same day via www.anmalarbetsskada.se (Swedish). This applies to both employees and students.

All incidents, both serious and less serious, must be reported in KI's internal incident reporting system, the IA system. Risk observations can also be reported as incidents in the system. 

All employees and students with KI login credentials must report incidents in the system. In addition to reporting in the web-based system, information should also be provided to other functions at the department or equivalent that handle occupational health and safety issues, such as HR personnel, chairpersons of occupational health groups, affected safety representatives, and Student Wellbeing Centre (applies to students, including doctoral students). 

The immediate supervisor or other responsible person should investigate the circumstances surrounding the incident and then document the investigation, and if applicable, the actions taken or planned in the IA system. Safety representatives, student safety representatives, and local occupational health groups, among others, should have the opportunity to participate in the work on remedial and preventive measures - to prevent similar incidents from happening again. 

If students have any questions about incident reporting, they can contact Student Wellbeing Centre. 

If a work-related incident has resulted in a worker or student suffering serious personal injuries or death, the immediate supervisor or other responsible person must report this to the Swedish Work Environment Authority on the same day via www.anmalarbetsskada.se (Swedish). The same applies if several workers or students have been affected by the same incident (in this case, the personal injuries do not have to be serious; the severity is in the fact that several people were affected at the same time). 

Travel accidents to and from work or studies are exempt from this requirement (but work or study-related travel during working hours is covered).

If a work-related injury has resulted in sick leave or if it is likely that the injury could cause later problems, the immediate supervisor must report the work-related injury via www.anmalarbetsskada.se (Swedish). The same applies if a death occurs at or during travel to and from work or studies. 

A printout of the work-related injury report must be registered and stored at the department or equivalent according to KI's document handling plan. Please note that in addition to the copy that is registered at the department or equivalent, the person affected should also receive their own copy. It is then the person affected who requests compensation from the Swedish Social Insurance Agency.

The affected person can also apply for financial compensation from AFA Insurance (for employees) and Kammarkollegiet (for students). Employers should inform about this possibility.

AFA Insurance can cover personal belongings, such as glasses, that were damaged in connection with the incident.

All work-related injuries must also be reported in KI's internal incident reporting system, the IA system. All employees and students with KI login credentials must do this. If a report has already been made to the Swedish Social Insurance Agency, an electronic copy can be attached to the incident reporting system to avoid having to formulate a description of the incident, causes, etc., again.

The immediate supervisor or other responsible person should investigate the circumstances surrounding the work-related injury and then document the investigation and, if applicable, the actions taken or planned in the same internal system. The injured/affected person, relevant safety representatives, HR personnel, local occupational health groups, and Student Health Services should have the opportunity to participate in the work on remedial and preventive measures - to prevent similar work-related injuries from happening again.

Any reimbursement for medical care and medication paid by KI is handled through the regular payroll administrator at the HR Office.

For more information on work injury insurance, visit the Insurance page.

For information on compensation for work-related injuries see PSA, and at Kammarkollegiet's website.

If students have any questions about reporting work-related injuries, they can contact Student Wellbeing Centre.

In the case of needlestick injuries, zero samples should be taken. First and foremost, follow the procedures at the workplace. During regular working hours at Avonova, you can contact Avonova occupational health care centres, but in the evenings and weekends, follow the procedures at the workplace. If you are unsure about the procedures, contact your supervisor or work leader at the workplace.

1. Notify your immediate supervisor or other responsible person immediately. Consult with the supervisor or equivalent if there is uncertainty about the severity of the incident and whether it should be reported to the Swedish Work Environment Authority and the Swedish Social Insurance Agency (see below).
2. Feel free to consult with the local safety representative and Avonova Occupational Health regarding medical follow-up and possible support in risk assessment.
3. Then report the incident, together with the safety representative if possible (regardless of severity), in the IA system. Note! The IA system is only a documentation system and fulfills the legal requirement for documentation of measures and follow-up.

• known or strongly suspected infected blood is involved
• there has been contact with material or patient or person where there is known or suspected serious infection

Rules for handling blood and other human material

You can find information of needlestick and work-related injuries with a risk of blood infection on Student Wellbeing Centre's webpage.