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Announcement - KID-funding

KID funding is a block grant for partial financing of doctoral education at KI and is intended to cover the doctoral student’s salaries.

Call for application 2019

A KID funding application is made in two stages. First, a simplified version called a pre-application is submitted. If approved, the applicant may then submit a complete application. Both applications are assessed in competition with all others

Call for Funding 2019: 18 February – 18 March 14:00 hrs. (for Stage 1: Pre-application) and 20 May – 26 June 14:00 hrs. (for those selected to go on to Stage 2: Complete Application).

The 2019 call for application comprises 60 standard KID grants and up to two (2) KID grants earmarked for applicants with projects run under KI’s doctoral collaborations with the National University of Singapore (NUS), Nanyang Technological University (NTU) in Singapore and Makerere University in Uganda.

Annual standard amount

Conditions for Applying

The following conditions must be met in order to be eligible to apply:

  • The principal applicant must be a researcher with a PhD working at KI who intends to recruit and act as principal supervisor to a doctoral student. The applicant must first have obtained “green-light" approval from his/her department.
  • The principal supervisor must be active at the department where he/she plans to employ the student.
  • The principal supervisor may only act in this role in one application per call; however, this restriction does not apply to the role of co-supervisor. If an applicant appears as principal supervisor on two grant applications, both will be invalidated.
  • Co-applicants must be researchers with a PhD who intend to act as co-supervisors to the recruited doctoral student.
  • The principal supervisor and co-supervisors named in the application are to be the same individuals as those appointed to the same positions by the Head of Department on admission of the student.
  • The following qualifying rules apply: An individual who has been granted funding as a principal supervisor is not eligible to apply for any faculty funds for financing a doctoral student as principal supervisor in another call during the same or following year. This means that a principal supervisor granted other KI funding to support a doctoral student in 2018 (i.e. through KID, CSTP, KI-NIH-PhD or the Research School in Health Care Sciences) is not eligible to apply for a KID grant as principal supervisor in 2019. An individual who applies as principal supervisor for faculty funding in several ongoing calls concurrently (KID, KI-NIH-PhD and CSTP) will only be allocated funds in one of these calls.

It should also be noted that:

  • Only those who have not already been admitted to doctoral education may be recruited to a KID project.
  • According to the Rules for employment after the age of 67 it is no longer possible to act as principal supervisor to a new doctoral student after the age of 67.
  • For an application to be awarded a KID grant it must satisfy a set minimum requirement; namely, that at least 50% of the assessors agree it should be granted funding

All rules that apply to supervision and doctoral education at KI also apply to those who receive KID funding

Specific conditions for KI’s international doctoral collaborations

KI is also calling for applications for up to two extra KID grants for applicants with projects in the following formalised doctoral collaborations (joint doctoral programmes):

The following applies to these two KID grants:

  • The application must relate to a joint project developed together with an intended supervisor at the partner university.
  • The application must clearly state (in the project plan especially) how the collaboration is to be implemented.
  • The doctoral student to be recruited to the intended project is expected to be included in the joint doctoral programme (i.e. admitted to both institutions). For collaboration with NUS, the intended NUS supervisor must be approved as such by the NGS research school. This must be checked by the applicant before submitting his/her application. See this list: http://www.nus.edu.sg/ngs/ngs_supervisors_alphabetical.html

Grants are awarded in accordance with the following principles:

  • Once 60 applications have been selected for the standard KID grants, funding is awarded to the highest ranking applications that meet the specific conditions for the KID grants earmarked for the international doctoral programmes included in the call, provided that the applications satisfy a set minimum requirement; namely that only applications that are ranked among the top 20 by a step 2 preparatory group may be awarded grants. If more than two applications are ranked amongst the top 20 by the different preparatory groups, all applications meeting the above criteria will be ranked in relation to each other.
  • Only applications that have gone forward to Stage 2 may be granted funding.

How do I apply?

The intended principal supervisor applies electronically in KI Prisma during the application period. You create your application in KI Prisma by filling in the text fields, retrieving information from your personal account, and attaching the requested appendices. Please avoid stating your own, or anyone else’s, personal identity number in the application other than in those places where it is specifically requested.

To the application form in KI Prisma

Most of the fields to be completed in Prisma have user support that tells you what to do, as well as provides answers to frequently asked questions.

Create a personal account in Prisma

Before you can apply, you need to create a personal account in Prisma (https://prisma.research.se/) where you can save your personal information and CV (if you already have a Prisma account, you can use this to apply for KID funding). You only need to enter information once, it can then be supplemented or changed as and when necessary.

Remember to create your personal account in good time. The application you register in Prisma will be linked to your personal account.

All co-supervisors who are going to contribute to the design of the application must be entered as participating researchers. They can then contribute their information to the application via their accounts.

What information should the application include?

As some of the KID reviewers do not have Swedish as their native language, the entire KID application should be written in English. Please note that each review panel is composed of researchers with expertise in a variety of fields. It is therefore vital that your application is written in such a way as to make it possible for everyone on the panel to assess it.

The application form in KI Prisma contains the following tabs (Nos. 1-4 are completed when submitting your pre-application and Nos. 5-7 when submitting your complete application; please note that it is obligatory to attach the green-light decision at the pre-application stage):

Information to the pre-application

1. Basic information (project title, etc.)
2. Applying supervisors (name, contact information, etc.)
3. Short summary of the project (max. 6,000 characters)
4. Doctoral education environment and supervision
- Describe the doctoral education environment (max. 1,500 characters)
- Describe how the supervisors’ competences are relevant to the project (max. 1,500 characters)
- How do you plan to organize the supervision of the suggested project (max. 1,500 characters)?

Note that it is mandatory to attach "green light" already at the pre-application!

Information to the completed application

5. Project’s feasibility
- Describe the total amount of financial resources including salaries, equipment, travelling and other estimated costs (max 1.500 tecken)
- How does the planning/arrangement and resources contribute to the project's feasibility (max 1.500 tecken)?
6. Outcomes for doctoral education
- Knowledge and understanding (max. 1,500 characters)
- Proficiency and aptitude (max 1,500 characters)
- Ability to assess and approach (max 1,500 characters)
- Time plan (max. 600 characters)
7. Mandatory attachments
- Principal supervisor’s ”green light”-decision (mandatory attachment that need NOT to be re-attached; follows from the pre-application)
- Research Plan (max 5 A4 pages, including the reference list, Times New Roman 12 pt.)
- 10 most project-relevant publications for each supervisor (the author order must correspond to the original)
- All publications of the principal supervisor, during the last 5 years (the author order must correspond to the original)
- Principal- and co-supervisors’ qualifications (compiled in a coherent pdf-file).

Text

Some text fields can be formatted, making it possible to change the font, alignment and font size, as well as insert tables and symbols. If you paste text written in a word-processing program (e.g. Microsoft Word) you may need to adjust the formatting afterwards using the tools in Prisma. Images cannot be inserted into text fields. We recommend that you use the fonts Arial, Calibri or Verdana.

All text fields have a limited number of characters, as indicated by the character counter. If you use too many characters, you will not be able to register your application.

Attached documents and appendices

Certain fields require you to attach an appendix designed as per the stated instructions. Appendices can only be attached as a file and you can only attach documents in PDF format. All appendices have a limited file size and number of pages. You will not be able to register an application with an appendix that exceeds the stated limits.

Registering your application

When you go into the Register application tab, the system will check if any obligatory information is missing and inform you of any necessary supplementation. Only when you click on the Register button will your application be registered.

Remember to review your application before you register it.

NB: Everyone you invite to participate in your application must accept the invitation before you can register your application. If an invitation is not accepted, you must remove it.

Once registered, you can find your application in your personal account in Prisma under the menu selection Applications in the Applications and grants tab. A registered application can be unregistered at any time, and where necessary be changed and reregistered, until the call is closed.

Only complete applications from eligible applicants will be processed. It is not possible to supplement an application after the closing date for applications.

The content of your pre-application will be automatically transferred to your complete application if you are invited to submit one. You cannot supplement/change the text you have written in your pre-application (tabs 1-4 above).

Signature

For the 2019 call, applications will not need to be electronically signed by the head of department. This step is no longer required as it is now obligatory for the principal applicant to obtain a “green light” from their department before the application can be submitted.

Assessment and decision

Applications are assessed by active researchers at KI. Please note that your application should be written in a manner that allows assessment by a researcher outside their specific field, as each review panel is composed of researchers with expertise in a variety of fields. The application will be assessed in competition with all other applications, based on the established review criteria.

Review criteria, review process and decisions

Contact

Paulina Mihailova

Telefon: 08-524 863 60

E-post: kidfunding@ki.se