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Research funding forms and KI registrations

Depending on your application or ongoing project, different forms apply. The forms are required to meet legal and funding agency specific requirements. Some of the forms will have to be renewed once a year during the project time period.

Please see below for KI registration numbers needed for applications and agreements.

EU Registration numbers:

Participant Indentification Code (PIC): 999978530

US Registration numbers:

DUNS: 350582235

EIN (Entity Identification Number): 44-4444444

Animal Welfare Assurance: A5002-01

Federal Wide Assurance (FWA): 00001173

Congressional district: 00-000

For signed W8-BEN-E form - please send request to compliance@ki.se

EU forms

EU form 1 is needed at the application stage, whereas EU form 2 has to be signed in conjuction with relevant agreements and usually happens later in the process.

  1. Application assurance form – must be completed and signed by the Head and Administrative head of the department, as well as the PI before the application can be submitted
  2. Researcher consent form – must be signed by everyone at KI working within the project, and states that the person signing has read the related agreement(s) and is aware of ones responsibility
  3. KI Time sheet template for 2020 - should be completed by everyone at KI working within the project. Your time sheet need to be printed, dated and signed monthly KI Time sheet template for 2019KI Time sheet template for 2018, KI Time sheet template for 2017, KI Time sheet template for 2016, KI Time Sheet template for 2015 incl H2020, KI Time sheet template for 2015, KI Time sheet template for 2014
  4. Documentation of purchases outside a written agreement - should be filled in for every purchases outside a written agreement, regardless of the amount, in order to comply with EU’s rules to prove “best value for money”

US forms

US forms 1-4 are needed at the application stage. Forms 3-4 are part of the annual update process and other forms are used when relevant. E.g. form 8 is used when requesting access to data from dbGaP.

  1. Application assurance form – must be completed and signed by the Head and Administrative head of the department, as well as the PI before the application can be submitted
  2. PI assurance form – signed by the PI and ensuring that all legal and funding agency requirements for the project will be met
  3. Financial conflict of interest (FCOI) form – should be completed by all key personnel in the project and has to be renewed once a year, these are not project specific reports
  4. Effort reporting form – should be completed by all key personnel in the project, and has to be renewed once a year – these are not project specific though, and the same report can be used for different projects
  5. Ethical assurance form – needed when human subjects are part of the project, and assures that proper ethical approval(s) have been received (please contact compliance@ki.se when applicable)
  6. Animal assurance form – needed when animals are part of the project, and assures that proper certificates and ethical approvals are in place (please contact compliance@ki.se when applicable)
  7. Researcher consent form – must be signed by everyone at KI working within the project, and states that the person signing has read the related agreement(s) and is aware of ones responsibility
  8. Data access request form – must be completed and signed before any data access requests can be processed
  9. Time sheet - should be completed by everyone at KI working within the project, and be printed, dated and signed monthly

Data access requests (DAR)

There are several databases open to researchers, for some access is managed via Grants Office. Typical examples are dbGaP and NIDDK.

Before you can make a Data Access Request you need to submit a Data Access Request Form to Grants Office at compliance@ki.se.

For access to dbGaP you also need an active eRA account, as a PI, before you can submit an access request. Please contact compliance@ki.se if you need help creating one

More information for logged in staff

There is more information for those of you working in the following groups

  • Medicinsk epidemiologi och biostatistik
Log in with KI-ID