AI for staff: Copilot Chat
With Copilot Chat, you can use natural language to get help with various tasks, such as generating text and images, analysing data, summarising documents, writing code, and more.
The umbrella term for all of this is generative AI, and on this page, we provide examples of uses and resources where you can learn more and clarify what the different variants of Copilot mean right now.
What is Copilot Chat?
Copilot Chat is an AI-powered chat tool that helps you with everything from answering questions to performing specific tasks. It can act as a daily assistant for writing and summarising text, analysing data, doing simple translations and more.
This feature is accessible to all KI employees logging into Microsoft 365. If you use the Microsoft Edge browser, the service is embedded directly in the browser as a separate sidebar where you can access the chat.
To access the Copilot sidebar, click on the icon at the top right corner. This will open a sidebar where, at the top, you should see a ticked shield icon. The shield indicates that you are logged into KI's instance of Microsoft 365 and that no data is leaving KI's environment. Click the shield to read more about how data processed in the service is protected.
If you do not see the shield, it indicates that you are not logged in to Microsoft in Edge and then you log in here.
You don't have to use Edge, or the sidebar. Instead, you can go to microsoft365.com/chat in your browser of choice to access all the features available in the web interface. Microsoft regularly updates the look and features of its services, so now you can also open a file directly in the chat if you use the web interface instead of the sidebar.
Read PDFs and online content
A major benefit of using Microsoft 365 Copilot Chat directly in Microsoft Edge is that you can summarise page content or PDFs open in the main window.
To make this work, you must permit Copilot to access documents and open page content in the browser. Under Settings, tick "Allow Copilot to access page content."
Students have access
Students can also log in with their KI ID and access Microsoft 365 Copilot Chat in the same way as employees.
Resources to learn more
What is the difference between Copilot Chat and Microsoft 365 Copilot?
This is a little confusing: Copilot Chat, the chat tool accessible to all staff, does not have access to your work files and data stored in the Microsoft cloud – unless you have purchased the additional licence described below.
You can't ask the chat to make a PPT presentation draft from an attached document, to give a specific example.
Nor can you ask the chat to summarise your most recent transcribed Teams meeting, which you can do if you have a licence for Microsoft 365 Copilot.
Microsoft 365 Copilot has an additional licence cost of SEK 175 per month, and the licence is personal. Learn more on how to get started by ordering Microsoft 365 Copilot.
The table below provides an overview of the features available in each version of Copilot.
| Feature | Copilot Chat (all employees) | Microsoft 365 Copilot (licence) |
|---|---|---|
| AI chat | Yes | Yes |
| Web search and summaries | Yes | Yes |
| Upload files and ask questions about them | Yes | Yes |
| Image generation | Yes | Yes |
| Enterprise Data Protection | Yes | Yes |
| Use information from Outlook emails | No | Yes |
| Use information from Teams chats | No | Yes |
| Use information from Teams meetings | No | Yes |
| Search OneDrive and SharePoint files you have access to | No | Yes |
| Create PowerPoint presentations based on your documents | No | Yes |
| Summarise email threads in Outlook | No | Yes |
| Analyse and work directly in Word, Excel and PowerPoint | Limited | Yes |
| AI assistance based on your working day and your documents | No | Yes |
Contact
If you have any questions about AI and Copilot, contact the IT Office through KI Self Service.