Request for Procurement Support (BOU)
Contact the Purchasing and Procurement Unit already in the planning phase if you need support in a procurement process.
If the value of your purchase exceeds 100,000 SEK for the entire KI, purchases must always be conducted through the Purchasing and Procurement Unit.
Request for Procurement Support
To ensure a rapidly conducted procurement procedure, the request for procurement support (BOU) should be sent to the Purchasing and Procurement Unit during the planning phase of the acquisition. There are significant quality and time gains in initiating collaboration between the Purchasing and Procurement Unit and the purchaser (subject matter expert) long before the desired delivery time or contract start date. The Purchasing and Procurement Unit needs sufficient lead time for planning. Otherwise, the delivery of goods/services cannot be guaranteed within the specified timeframe.
How to Apply for Procurement Support
Fill in all columns in the Excel template, see the document for the request for procurement support according to the description below. Then send it to inkopupphandling@ki.se or via internal mail to the Purchasing and Procurement Unit. Note that the BOU should not be signed by decision-makers before reconciliation with the procurement officer or central purchasing coordinator has taken place, and we have secured that the information in the BOU is correctly filled in.
Brief Instructions for BOU (Request for Procurement Support) - Excel Template
| Instructions for BOU | ||||
|---|---|---|---|---|
| Decision Maker | Name of the individual authorized, according to KI's delegation policy, to decide that the institution should purchase goods or services exceeding the procurement value of 100,000 SEK. | |||
| Institution | Please provide only the abbreviation for the institution (e.g., C2, C8). | |||
| Name and Email of Contact Person | Provide the name and email of the person who will be in contact with the Purchasing and Procurement Unit. | |||
| Procurement Object | Description of the product/service. Define what is to be procured and describe it in as much detail as possible. Check if there is an existing framework agreement in KI's contract catalog or at Kammarkollegiet on avropa.se. | |||
| Desired Contract Start/Delivery Date | Specify the desired date for the contract start or delivery. | |||
| Budget | Provide the estimated total cost of the procurement, including any options and services. | |||
| Framework Agreement/Contract | Indicate whether it is a) Framework Agreement - an agreement that concerns multiple purchases that need to be made on several occasions during the contract period, or b) Contract - an agreement concerning the purchase and delivery of goods/services with a specific volume or price. | |||
| Contract Period | Specify the time period for the contract that will form the basis of the procurement. | |||
| Market Analysis | Have you initiated a market analysis? If you answer 'yes,' provide information on how the market for the delivery of the procured product/service looks, who potential suppliers are, and where they are located: in Sweden, the EU, or outside the EU borders. | |||
| Delivery Address | Provide the complete delivery address with the name of the person who will receive the delivery. | |||
| Signature | To be signed by the decision-maker after reconciliation with the procurement officer or central purchasing coordinator has taken place and the information in the document is correctly filled in. |
Documents
Contact
For any questions, please contact inkopupphandling@ki.se.