Sale of KI Property

Sale of KI Property

If KI has movable property that is no longer required for its own operations or has become unusable, sale or exchange of the property is allowed under Ordinance (1996:1191). Movable property refers to consumables, equipment, and similar items.

According to Section 7 of the Ordinance (1996:1191), sales must be conducted on a commercial basis, which means that the institution/unit should contact several potential buyers to ensure a market-based price. As a result, the sales price should generally not fall below the recorded book value of the facility or inventory. If the asset is fully depreciated or not registered in the asset register, an appropriate price assessment can be made. For equipment and furnishings of higher value that are not typically traded on the market, it may be necessary to engage an external expert for valuation, such as an independent appraiser. In such cases, a valuation certificate should be prepared, and the sale can then proceed at the determined value.

If KI sells an asset to an employee, there is a risk of benefit taxation if the asset is sold at a price below the market value.

A simple documentation of the pricing and sales process of the asset should be created and recorded, describing how the institution/unit ensured that multiple potential buyers were informed of the sale and how the value of the facility/inventory was determined.

Donating Facilities and Inventory

KI may donate facilities or inventory under certain conditions. If the costs associated with selling or disposing of the asset are higher than the market value (potential sales amount), and it is more economically advantageous to give away the asset, it may be donated.

The donation should not result in any additional costs for the university; i.e., the recipient(s) should arrange to collect the equipment at no cost.

VAT on Sales of Facilities and Inventory

For the sale of fixed assets and other consumable inventories to external customers, no VAT should be specified, reported, or paid (since these do not constitute current assets or part of any regular sales activity). Therefore, VAT should not be added to the customer invoice.

When selling to an employee, the market price should be set inclusive of VAT, i.e., with a markup corresponding to VAT, as the employee would typically be required to pay VAT if purchasing an equivalent item on the market. Although the corresponding VAT should be included in the pricing, VAT should not be specified, reported, or paid in connection with the sale.

Please note that the purchasing and procurement unit does not assist with the sale of property as this falls outside our mandate.