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Requisition of funding from the Course and Programme Committee

After completed doctoral course or activity the pre-granted funding can be reimbursed.

If the funding has been granted by one of the doctoral programmes, a requisition is sent to the programme, according to their guidelines.

For other courses (freestanding courses) and activities that have been granted funding by the Course and Programme Committee, a requisition is to be sent according to the instructions below.

The amount granted and the conditions for this are stated in the protocol from the committe that was communicated after the decision was taken.

Requisition of course funding

A requisition of approved funding of courses from the Course and programme committee shall include:

  • Requisition form (as a Word file)
  • Course evaluation report from KI Survey (see Course evaluation and analysis of doctoral courses) - this can be included in the course analysis form as a link.
  • Course analysis form (the course director's summary and reflections based on the outcome of the participants’ course evaluation and any suggested improvements; see Course evaluation and analysis of doctoral courses)
  • List of course participants, including their names, Swedish personal identity numbers, registration date for doctoral education (name the university) or indicated if the participant is a post doc at KI, as well as specification of those who completed the course and the examination (but not necessarily passed). (KI post docs must have proven their status by submitting a reply form signed by their supervisor/PI). You can use the Result list for doctoral courses or an excel list.
    Please also state if you have had late dropouts (30 days before start date or later), with or without valid reason and any administrative fee charged (see Handling late dropouts).

Compensation is normally given for course participants that are registered as doctoral students (at KI or other national or international university) or post docs at KI, i. e. belonging to the first three categories of applicants according to the selection criteria.

Send the documentation to doctoralcourses@ki.se.

It is important that funds for completed courses are requisitioned the current year so that payments can be made during the right financial year.

Principle for reducing the granted course funding

If there are fewer doctoral students or KI post docs that have completed the course than the minimum number stated in the decision by the Course and Programme Committee, funding is reduced in accordance with the following principle:

Percentage of doctoral students / KI post docs compared to minimum demands Percentage of approved funding to be disbursed
90 - 100 % 100 %
80 - 89 % 90 %
70 - 79 % 80 %
60 - 69 % 70 %
50 - 59 % 60 %
40 - 49 % 50 %
30 - 39 % 40 %

See also what applies to reductions when having late droputs before or during the course: Handling late droputs.

Requisition of funding for other learning activities

Granted funding of less than 5 000 SEK: requisition can be done directly after the decision about funding has been announced. An evaluation of the activity and a reflection by the organizers in agreement with the coordinator for doctoral education should be sent to doctoralcourses@ki.se no later than 4 weeks after completion of the activity.

Granted funding of 5 000 SEK or more: reimbursement once the activity is completed and one has submitted the following documents to doctoralcourses@ki.se:

  • requisition form (as a Word file)
  • participants list concerning KI doctoral students
  • evaluation of the activity (PDF-file or link to KI survey)
  • reflection by the organizers
  • an economic account

Contact

Anna Gustafsson

Administrative officer

Erika Franzén

Chair of the Course and Programme Committee

Emilie Agardh

Vice chair of the Course and Programme Committee

Ingeborg van der Ploeg

Central director of studies