Arranging doctoral education activities

Karolinska Institutet wants to stimulate a good research education environment during the doctoral education. Doctoral education activities can be arranged by doctoral programmes, departments, the Karolinska Institutet University Library (KIB) or other actors.

Introduction

Doctoral education activities, such as workshops and retreats, can be arranged by doctoral programmes, departments, the University Library (KIB) or other actors. The activities are intended to contribute to a good doctoral education environment for the doctoral students, and to the achievement of the outcomes for doctoral education, as described in the individual study plan. These activities can also have an impact on future career opportunities as they facilitate the development of skills that may be required after graduation.

Plan your activity and apply for funding

When planning your activity, you may find it useful to use the application form for funding to cover all the aspects you need to consider and include in your application. You should also plan how to reach out to those who might be interested and how to evaluate the activity afterwards (see instructions below).

Funding applications can be submitted either to the appropriate doctoral programme or to the Course and Programme Committee. You can apply for funding for:

Teacher’s costs (internal and external)
Administration
Teaching material (not course literature)
Teaching premises (excluding INDI)

In addition, follow the Guidelines on hospitality, gifts and certain employee benefits in kind when budgeting for your activity. For conferences outside KI, please note that procurement rules must be followed.

See Applying for funding of doctoral education activities.

Announcing the activity

Once your application has been approved you can proceed with the announcement of the activity.

All activities (arranged within or outside the doctoral programmes) should, as a minimum, be announced as a calendar event at the both following start pages (this is done by the activity organiser/web editor):

We recommend a web-based application form including the following:

Information about the activity:
Title, date(s) of the event, location, aim(s)/purpose, content, intended learning outcomes, selection criteria (if applicable)
Information required from the applicants:
Name, e-mail address, department, position (KI doctoral student, KI postdoc, doctoral student at other university, other: please specify)

Tip: Read more below about evaluation, before announcing the activity.