Structure and content KI ELN

KI ELN or the electronic notebook is a tool for documenting research.



It has been developed to make it easier to document the research process, and to store and share data within a research group as well as between research groups in collaborations.

KI ELN is used like a paper notebook where every Project has its own “folder” that is filled with different “Experiments”.


  • Belong to the relevant research group.
  • Created by the superusers in the admin tool for superusers.
  • Cannot be deleted.
  • Cannot be renamed (be careful of the spelling).
  • Descriptions can be edited.
  • Can be closed, meaning that no new experiments can be added to the project.


  • Created by the users themselves in ELN.
  • Can be associated with one or more projects.
  • Can contain actual laboratory experiments, ethical permission, patient data, meeting notes etc.
  • Basically, an experiment is a folder where you can upload any information that is relevant to your project


Check the video on how KI ELN is organized:


KI ELN user types

KI ELN has two different types of users: “users” and “super-users”.

The status of each user is set on the application that you send in when you apply for KI ELN accounts.

This can be changed at any time by filling out a new application and sending it in.



  • The research group administrator of KI ELN.
  • The research group leader automatically becomes a superuser.
  • One or more per research group, two is recommended for a medium-sized group.
  • Has access to the superuser admin tool ElnAdminWeb.
  • Creates and manages KI ELN projects within the research group.
  • Gives rights within projects, to the KI ELN users in the research group.
  • Introduces new group members to KI ELN.



  • Depending on the rights (given by a superuser), a user can browse, read, edit and co-sign experiments.

As well as refer to the administrative documents pertaining to the research: