Credit cards

Employee Corporate Card with Individual Billing

The AirPlus Employee Corporate Card (formerly Eurocard) is a Mastercard used for business related purchases in situations where an invoice cannot be provided, for example when travelling abroad.

Private use is not permitted.

Use

• The card may only be used for business expenses
• Private use is not allowed
• KI’s contracted suppliers must be used whenever possible and payment should be made by invoice

Billing and Responsibility

• The card has individual billing and invoices are sent directly to the cardholder
• The cardholder is responsible for paying the invoice on time
• Expenses are reimbursed through travel or expense claims
• No personal credit check is performed; KI is ultimately responsible for the credit
• If the invoice is not paid:
  • KI will initially cover the cost, which is then charged to the employee’s department and project
  • KI may request repayment from the cardholder through salary deduction or invoice if the expense is not business related or cannot be substantiated with correct documentation
• The cardholder and the head of administration must sign an agreement on card use when applying. The application form can be found under the document section on this page.

Eligibility

You may apply for an Employee Corporate Card if you:

• Are employed by KI (affiliated or adjunct staff are not eligible)
• Frequently travel for work or incur expenses where invoice payment is not possible
• Have approval from your head of administration

How to Apply

1. Consult with your head of administration and immediate supervisor, who must approve your application
2. Sign the digital application and agreement, available under the Document section on this page. Must be signed by the applicant and head of administration.
3. Send the signed agreement to redovisning@ki.se
4. Complete the digital application through a link sent from the card provider
5. The card will be delivered to your registered address and activated via the app or online service

Conditions

• Card may only be used for business expenses; private use is prohibited
• The card may not be used for purchases in Sweden where KI has framework agreements or contracted suppliers
• No cash withdrawals
• Credit limit per 30 days: either 25 000 SEK or 50 000 SEK, selected in the application form
• No annual fee
• Foreign currency fee: 0,98 %
• The card must be cancelled when employment ends
• The card is blocked for certain merchant categories such as gambling, nightclubs and luxury stores
• KI can view all transactions made with the card
• Misuse may result in repayment, disciplinary measures, withdrawal of the card and denial of future cards

Billing
Invoices are sent to the cardholder’s registered address, with options for e-invoice or direct debit. The cardholder must pay the invoice on time. Reimbursement is processed through Primula.

Non Payment
If the cardholder fails to pay the invoice, several reminders will be sent via SMS, email and letter. If payment is still not made, the card provider will require KI to settle the invoice.
The cost will then be charged to the department and project. KI may invoice the cardholder for purchases considered incorrect or inadequately documented. KI may also reclaim funds through salary deduction.

Expense Reimbursement
To receive reimbursement, original receipts showing VAT must be attached. For foreign transactions, a copy of the AirPlus invoice showing the exchange rate must also be included. Travel and expense reimbursements are paid together with the monthly salary. Since the card company provides 30 days credit, reimbursement is usually processed before the invoice due date.

The AirPlus mobile app provides digital receipts from connected vendors, and other receipts can be photographed through the app. All transactions can then be exported and attached to the Primula expense claim.

Corporate Card or Purchase Card where KI is financially responsible

Corporate cards where KI is financially responsible are used to a limited extent. In general, head of administration, head of department, administrators of departments/units and university leadership positions are eligible. For other positions an individual decision is made by the Head of the Legal, Planning and Finance Department (JPE).

Cardholders are personally responsible for all orders and purchases. The card must be stored securely and may only be used for business purposes. Personal use leads to immediate withdrawal. All payments must be verifiable and consistent with KI rules, including representation and travel regulations.

To apply, email redovisning@ki.se. Include which department will be responsible for the card and the intended use.

Blocking and Cancelling Cards

Lost cards must be blocked immediately by contacting AirPlus customer service, available around the clock.
Cards must be cancelled when KI employment ends by contacting redovisning@ki.se.

AirPlus customer service: +46 8 14 67 37

Existing cards with Personal Payment Liability

No new cards of this type are issued, and existing cards will be discontinued on 28 February 2026. Cardholders will receive information directly from the provider in late November 2025.

Cardholders receive a monthly invoice, pay it, and then register the expense in Primula for reimbursement. Original receipts must be attached. For foreign expenses, a copy of the Eurocard invoice must also be included.

To cancel a personal liability card, contact corporatesupport@eurocard.se.

Questions

For questions regarding limits or card use, contact KI Accounting:
redovisning@ki.se