IDAC for resource owners
As a resource owner, you are responsible for ensuring that the right person has access to the proper authorisation for the right reason at the right time. You manage authorisations for project folders (P:) and the systems RIMS, Pythagoras, FUBAS, and HR archives through IDAC. More integrations may be added in the future.
A resource always has one primary owner but can have two additional owners, called co-owners. All owners are responsible for approving/rejecting requests from employees who want access to the resource. If there are several owners, clarifying who takes responsibility for this task is good.
However, splitting the annual authorisation audit may be useful, as there can sometimes be hundreds of authorisations to be audited.
As a resource owner, you will receive an email from IDAC
- When an employee requests authorisation to a folder/system for which you are the owner. As a resource owner, you must decide whether to approve/reject the requested authorisation.
- When a new resource, such as a folder, group or application, is assigned to you.
- When the ownership of a resource changes, such as a change of owner or when one of the other owners leaves.
- When a resource is removed.
- At the annual authorisation audit for your resources.
Video guides: this is what you can manage
If you are the resource owner for a particular resource, you will receive an email from IDAC to approve or reject requests submitted by other staff members (video 1).
As a resource owner, you can also get information about which individuals who have or have had access to your resource (video 2).
You can remove the permissions for existing members. The change takes a day to take effect (video 3).
You can add or remove resource owners/Co-owners in your project folder. All resource owners, including the new ones, receive a confirmation email about the changed ownership (video 4).
Instructional videos
The KI Play channel "IDAC instruktionsfilmer" contains instructional videos showing everyday tasks for administrators, managers, and users. The videos can be sorted by different tags.