Managing permissions in IDAC
For a number of systems used at KI, you can manage and apply for permissions directly in IDAC. On this page you will find guidance for this and can access the guide material that is published for help.
Which system permissions are handled in IDAC?
For the systems and resources listed below, all permissions are handled in IDAC. This means that you as an employee must apply for access to the resource from IDAC and its owner must manage permissions and requests in IDAC.
- Project folders - from December 2023, permissions for project folders (P:) are handled in IDAC.
- RIMS.
- Pythagoras.
- FUBAS.
- HR archive.
For system or group managers
An increasing number of KI systems and groups are being integrated into IDAC to improve the lifecycle management of user accounts and authorisations and make it easier to follow up on assigned authorisations. You can read more about the possibilities on Connect systems and groups via IDAC.
How to apply for permission
As an employee, you request permission to the above resources or systems by logging in to IDAC. A step-by-step guide in text form can be found on KI Self Service.
Resource owner - this is what you can manage
As a resource owner for a certain resource will receive an email from IDAC to approve or reject requests that have been submitted by other employees (video 1).
As a resource owner, you can also get information about which individuals who have or have had access to your resource (video 2).
You can remove the permissions for existing members - it takes a day for the change to take effect (video 3).
You can also add or remove resource owners/Co-owners in your project folder. All resource owners, including the new ones, receive a confirmation email about the changed ownership (video 4).
Ordering project folders
If you would like to order a new project folder, please use the order form below:
Deletion of project folders can only be done by the resource owner, and this is also done by creating a case on KI Self Service.