Who receives email from IDAC?
IDAC automatically generates email confirmations on a number of events in the system so that you're notified, to either do something in IDAC, such as to authorise or deny access, or for your information. This page presents these, sorted by recipient role.
The Head of Department receives
- An email from IDAC when a person has entered IDAC at the departmental level. It is linked to who is the manager of the organizational unit. If the person is correctly placed at your institution, click the link and approve. It should only be admitted doctoral students who enter at departmental level, if they have not had time to become employees or affiliates first.
- An email from IDAC if someone has requested access to, for example, a file folder at departmental level. Click the link and confirm that the person should have access.
Closest manager receives
- An email from IDAC when someone is added to your organizational unit. If the person is correctly placed at your institution, click the link and approve.
- An email from IDAC with KI ID and other login details in connection with a new employee or associate starting in your group. The administrator of the department receives the same email. 30 days before start at the earliest.
- An email from IDAC if someone in your group has requested access in another organizational unit. If it is correct, click the link and accept.
Resource owners receive
- Emails when an employee requests authorisation to a folder/system for which you are the owner. As the resource owner, you need to decide whether to approve/reject the requested authorisation.
- Email when the resource owner receives a new resource such as a project folder, group or application.
- Emails when the ownership changes, such as when an owner changes or when one of the owners leaves.
- Emails when the resource is removed.
The administrator receives
- An email from IDAC with KI ID and other login details in connection with a new employee or associate starting at your institution. 30 days before start at the earliest.
- An email from IDAC informing that the account will be deactivated expires 14 days before the account of a person associated with the institution is deactivated.
The employee receives
An email from IDAC informing that the account will be deactivated, sent 14 days before the end of employment/affiliation.
Doctoral students receive
- An email from IDAC informing that term registration in LADOK is missing 30 days before the account will be deactivated. The deactivation of the account does not apply if there is an employment / affiliation that extends beyond the semester registration.