IDAC for managers
IDAC automatically generates email confirmations on several system events for you as a manager to either do something in IDAC, such as authorise or deny access, or for information.
As a manager, you are responsible for digitally authorising, for example, affiliates and when someone applies for access to specific systems. You will receive login details and activation codes for new employees and are responsible for correctly providing these to the new employee or affiliate.
It is possible to delegate this task during holidays or other absences.
At the following times, line managers in the organisation receive automatic emails from IDAC:
The closest manager receives an email
- When a new individual is added to your organisational unit. If the person is correctly placed in your institution or department, click the link and authorise the update.
- You will also receive an email from IDAC with the KI-ID and other login details when a new employee or affiliate starts in your group. The department's administrator gets the same email, which happens as soon as 30 days before the start date.
- An email from IDAC if someone in your group has requested access in another organisational unit. If it is correct, click on the link in the email to authorise.
- 30 days before a member of staff leaves their employment.
The Head of Department receives an email.
- When a person has been added to the IDAC at the departmental level, linked to the immediate manager of the department's organisational unit, where the Head of Department is the manager. If the person is correctly placed in your department, click the link in the email to authorise. Only admitted doctoral students should be permitted at the departmental level unless they have been employed or affiliated first.
- When a person requests access to a shared file folder at the departmental level, for example. Click the link in the email to confirm that the person should be granted access.