What you can/shall store in ELN
Here you can find examples on what you can/shall document in ELN
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Research documentation in ELN should be done in such a way that it is possible to follow and review the research process.
What you SHALL document in ELN irrespective of the type of research you are performing:
Research documentation at KI and within KI ELN should be done in such a way that it is possible for co-workers and external peers to follow and review the research.
Research documentation within KI ELN should cover the intellectual and practical sides of research:
- Background and Aim: What is your specific scientific question?
- Data collection: Describe how you collect your data/which datasets you are working on
- Processing and analysis of data: Include calculations and statistical analyses
- Methods: Protocols, instructions, validation
- Results: raw and processed data
All this information can be uploaded to "experiments" (folders) that are saved under a project.
Below you can find a few examples of content that might be relevant to upload to ELN depending on the type of research you are conducting (experimental / epidemiological / clinical):
Extra information/examples for experimental research:
Methods
- laboratory apparatus used
- Standards/controls used
- Programs/scripts/statistical analysis used
- Detailed experimental protocol
Materials
- Antibodies, chemicals, buffers, solutions, kits: including lot/batch numbers, catalogue numbers, dilutions, etc
- Sample species
- Sample type: e.g. homogenate, biopsy, purified DNA
Data
- Observational data: captured in real time, i.e. sensor readings
- Experimental data: from lab equipment, i.e. chromatographs, blots, images, NGS data, flow cytometry files
- Simulation data: generated by computer models
Extra information/examples for epidemiological research:
Data and Metadata
- Upload the final study population needed to run the statistical analyses
- If data is not uploaded, provide a statement of where it is stored and who the contact person is
- Upload any relevant metadata such as code books or variable lists
Analysis plan
- Upload versions of the analysis plan
- Upload study protocols
Programs and logfiles
- Upload the statistical programs used to create the data
- Upload descriptive analysis
- Upload main results
- Upload review programs
- Attach output (log files, figures, tables)
Extra information/examples for clinical research:
Investigator’s Brochure
- List of abbreviations
- Summary
- Physical, chemical, pharmaceutical properties of medicinal products
- Data from non-clinical studies
- Data from clinical studies
- References
Clinical study protocol
- Introduction
- Objectives
- Study duration
- Number of subjects
- Informed consents
- Subject selection criteria: inclusion/exclusion
- Study plan
- Protocols/Procedures
- Endpoints definition
- Safety Reporting
- Adverse events
- Management of dropouts
Study progress reports
Informed consent forms
Case report forms
Data information
- Derived/compiled data, i.e from registries, databanks
- Laboratory test readouts
- Motor/non-motor test results
- Information retrieved from medical records
- Questionnaires
- Interviews
What you CAN document in ELN irrespective of the type of research you are performing:
- Ethical approvals: You can upload a copy of the signed ethical approval for the study as well as amendments (if applicable)
- Meeting minutes: You can upload a copy of all meeting minutes with decisions clearly described
- Contracts and agreements: You can upload a copy of Material Transfer Agreements, Data processing Agreements
- Data management plans
- Funding documents: You can upload a copy of grants applications, financial reports
- Applications for access to material (e.g. registry data/biobank samples)
- Project plans
- Correspondence of principal importance
- Publications: You can upload circulated manuscript versions, correspondence with the journal and final published version
- Posters/Abstracts: You can upload underlying data, figures, correspondence and final version of the abstract
All these documents can be saved in experiments under a project.
For example, you can create an experiment (a folder) called ethical approvals and there you can upload your ethical approvals