Course occasions for doctoral courses

For a doctoral course to be advertised in the course catalogue a course occasion is needed. This is created in the course database KIWAS and linked to the syllabus. Based on this, a course occasion is later on also created in Ladok.

Course occasion

The course occasion is the date-specified occasion when the course is to be given. Apart from date and time for the course, it includes information such as location, special guest lecturers, how selection will be made as well as a link to the latest course evaluation report (short version). The course occasion should be written in the language that the course will be taught in, i.e. the same as in the syllabus.

A course occasion created in KIWAS results in the course being advertised in the next course catalogue, provided that it has been approved by the doctoral programme in question or by the Course and programme committee. The catalogue text is a combination of the course syllabus and the information in the course occasion.

A quick reference guide can be found in KIWAS in the left hand menu under the heading Help (in English or Swedish depending on the preferred language for the web site).

Deadline for entering a course occasion into KIWAS for publication in next course catalogue.

Selection criteria

If there are more applicants than places available on a course, a selection is required. How this selection is made must be transparent to applicants and be based on their qualifications and the relevance of the course to their doctoral education.

Specific selection criteria

In the course occasion, specify the specific selection criteria that apply for admission to the course, if there are more applicants than there are places.

The first selection criterion for most general science or compulsory courses is the start date of doctoral education, since the doctoral student should take an examination in these courses as early as possible during their doctoral education.

If the doctoral student would benefit more from the course at a later point, the selection criteria in the course occasion must so specify.

Examples of specific selection criteria

If nothing is entered into the appropriate field for specific selection criteria in the course occasion, these criteria are entered by default:

Selection will be based on 1) the relevance of the course syllabus for the applicant’s doctoral project (according to written motivation), 2) start date of doctoral studies (priority given to earlier start date).

Here are a couple of other examples of how selection criteria can be formulated:

  • The selection is based on the written motivation of the applicants as to why they want to take the course.
  • Doctoral students in the field of xxx are given priority in the admission process. Selection is based on 1) the applicant’s written motivation 2) the date of admission to doctoral education.

General selection criteria

Superior to the specific selection criteria are the general section criteria. These are not stated in the course catalogue’s selection description, but is the general division of applicants into four categories. Within each category, the course-specific selection criteria are then applied.

See furtter information about the general section criteria on the page Eligibility and selection for doctoral courses.

Link to course evaluation report

After completing the course evaluation, the Evaluation Unit provides you with two report links. The shorter report version is the one you should link to in the appropriate field in the course occasion. It is important to give applicants this opportunity to take part of previous reviews of the course.

These report links are sent to you from the email address

Read more about Course evaluation and course analysis.


Anna Gustafsson

Administrative officer
Content reviewer: