Course information and course occasions for doctoral courses

For a doctoral course to be advertised in the course catalogue a course information and a course occasion need to be created in the course database Fubas, linked to the syllabus. Based on this, a course occasion will also eventually be created in Ladok, for the reporting of study results.

Course information 

The course information supplements the course syllabus with information that does not belong to the syllabus, but which also does not need to be updated every time the course is to be given. A course has one course information but may have several course occasions, both in the current semester and over time. The course information should not be updated every semester the course is to be given.

The specific selection criteria for the course are described in the course information (see below under Selection criteria).

Course occasion

The course occasion is the date-specified occasion when the course is to be given. Apart from start and end date, it includes information specific for the occasion, such as location/campus or if it’s given online, any special guest lecturers as well as a link to the latest course evaluation report (short version). The course occasion should be written in the language that the course will be taught in, i.e. the same as in the syllabus.

What distinguishes course information from course occasion?

Description of what differs between course information and course occasion

Course information

Course occasion

A more permanent description of the course, in addition to what is stated in the syllabus. For example:

Provides information specific to this particular course occasion. For example:

A ”selling” description of the course Number of course places
Selection critera (specific) Starting period (half-year/semester)
Doctoral programme (if relevant) Start and end date
Type of course Application period (same for all)
Keywords Description of arrangement (e g campus/online, full or half speed)
Course director Link to course evaluation report
Contact person Person(s) authorized to perform admission

Selection criteria

If there are more applicants than places available on a course, a selection is required. How this selection is made must be transparent to applicants and be based on their qualifications and the relevance of the course to their doctoral education.

Specific selection criteria

In the course information, specify the specific selection criteria that apply for admission to the course, if there are more applicants than there are places.

The first selection criterion for most general science or compulsory courses is the start date of doctoral education, since the doctoral student should take an examination in these courses as early as possible during their doctoral education.

If the doctoral student would benefit more from the course at a later point, the selection criteria must so specify.

Examples of specific selection criteria

There is a standard text to download in Fubas that usually works for most courses but can be changed as needed. This reads:

Selection will be based on 1) the relevance of the course syllabus for the applicant’s doctoral project (according to written motivation), 2) start date of doctoral studies (priority given to earlier start date).

Here are a couple of other examples of how selection criteria can be formulated:

  • The selection is based on the written motivation of the applicants as to why they want to take the course.
  • Doctoral students in the field of xxx are given priority in the admission process. Selection is based on 1) the applicant’s written motivation 2) the date of admission to doctoral education.

General selection criteria

Superior to the specific selection criteria are the general section criteria. These are not stated in the course catalogue’s selection description, but is the general division of applicants into four categories. Within each category, the course-specific selection criteria are then applied.

See further information about the general section criteria on the page Eligibility and selection for doctoral courses.

Link to course evaluation report

After completing the course evaluation, the Evaluation Unit provides you with two report links. The shorter report version is the one you should link to in the appropriate field in the course occasion. It is important to give applicants this opportunity to take part of previous reviews of the course.

These report links are sent to you from the email address (alternatively directly from KI Survey with the sender address

Read more about Course evaluation and course analysis.


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Anna Gustafsson

Administrative Officer