Additional support for Horizon Europe projects coordinated by KI
Karolinska Institutet is offering a new financial support aimed at strengthening its participation in EU-funded research. The goal is to increase the share of research funding from the EU Horizon Europe programme, as well as the number of projects coordinated by KI, in line with KI’s Strategy 2030.
As part of this initiative, additional support is now available for collaborative research projects within Horizon Europe, where KI acts as the coordinating institution.
A basic support package is already provided by the Grants Office to all proposals and projects coordinated by KI. However, this new additional support is available for a limited number of proposals through a competitive application process, which is now open.
The Grants Office team will pre-select the proposals entitled to receive the additional support and the final decision will be taken by the Deans.
The first application deadline for this support is targeting Horizon Europe Pilar II Health projects with submission deadlines in the EU Funding & Tenders Portal during Autumn 2025.
Steps to apply for additional support
1. Read the general information about Horizon Europe Pillar II collaborative research funding. Pillar II – General information | Staff Portal
2. Gather information about upcoming calls and Work Programmes. You can also find information to related seminar announcements in the GO newsletter.
3. Download and complete the application documents and send them directly to grantsoffice@ki.se. Always make sure to download the latest template version from the webpage:
- Application form, including a one-page summary of your proposal and a checklist to indicate the requested support.
- Project assurance form signed by the KI researcher coordinating the project, the Head of Department and the Head of Administration of the host department.
4. Submit your application to Grants Office approximately 6 months before the EU submission deadline. Check for upcoming deadlines below.
5. Applicants will be notified by email regarding the outcome of the internal selection for additional support approximately two weeks after the internal application deadline.
Upcoming deadlines for the Horizon Europe Pillar II and application for project coordinator support
- Deadline for submission of the proposal in the EU Funding & Tender Portal September, 2025.
Application for additional support is open from Monday 2nd until Monday 23rd June, 2025 at 12:00 PM.
Submit the two forms above to: grantsoffice@ki.se
The basic support package is offered to all proposals and projects coordinated by KI and may include*:
Application phase support:
- Call text analysis
- Advice related to consortium building
- Advice on proposal development and content (excluding writing)
- Feedback on work packages
- Advice on specific questions such as ethics, gender aspects, open access, IP, impact
- Budget advice (in collaboration with the department)
- Meetings on demand with PI and other involved researchers from KI
- Grant and consortium agreement preparation advice and collection of legal signatures from KI
Post-contract management support:
- Financial management
- KI internal start-up meeting
- Coordination of legal management
- Communication with partners regarding financial management
- Communication with project officer
*Note: Contact the Grants Office in advance in order to receive the basic support to a maximum extend.
The additional package includes a more tailored support, and the proposals will be assessed on an individual basis through a competitive application process. The extended support may include some of the items listed below, in addition to the basic support.
Application phase support:
- Booking and organizing meetings with consortium partners
- Meetings on demand: topic specific meetings with Work Package leaders/consortium
- Hands-on budget preparation (in collaboration with department and PI)
- Collecting data for submission through the EU Funding & Tenders Portal
- Assisting partners with information relevant to the EU Funding & Tenders Portal
- Adding data for submission into the EU Funding & Tenders Portal
- Quality check for submission
- Submission of proposal
Grant preparation support:
- Coordination of grant preparation
- Participation in the meetings with European Commission Program Officer (PO)
- Coordination of consortium agreement preparation
- Collection of legal signatures from KI
Post-contract management support:
- Organization of kick-off meeting
- Organization of consortium meetings and other online meetings with partners
- Organization of the steering committee meetings
- Organization of internal communication
- Creating project handbook (EU requirement)
- Organization and compilation of the input from WP leaders during the entire project
- Organization and updating internal bulletins (usually once a month)
- Establishing and distribution of templates creation and distribution
- Coordination of deliverables
- Management of legal documents
- Overseeing and managing activities in the EU Funding & Tenders Portal
- Collection of information for progress reports
- Development, implementation, and overall tracking of all management procedures
- Risk Management