Work with your qualifications portfolio in KI RIMS

At KI, a special qualifications portfolio is used to document merits. The purpose of the Karolinska Institutet Qualifications Portfolio is to provide a basis for evaluating productivity and quality in research, teaching, administration and clinical service.

Why should I use KI RIMS to work with my qualifications portfolio?

One of the main advantages of using KI RIMS to work with your qualifications portfolio is that a lot of information about you and your research is automatically retrieved from other systems to KI RIMS. You can read more about what information is retrieved from which data sources on the page About KI RIMS.

The information you enter in KI RIMS can be reused in more places than just the qualifications portfolio. For example, all your publications, research grants and professional activities will also be visible on your profile page on - provided you have not set the visibility level of your relationship with them to Internal. This in turn, means that you will be easier to find both via external search engines such as Google and via the new search function for research information on, which is planned to be ready by spring 2024.

Step 1: Adding information in KI RIMS

We have compiled the instructions for each sub-portfolio together with more detailed information on which information from KI RIMS goes under which heading in the qualifications portfolio. These instructions can be used as a guide to what information you should enter where in KI RIMS if you plan to apply for e.g., a docent. You can also use the instructions as support if information is missing under a certain heading in the printed report.

Instructions for the five different parts of the qualifications portfolio

  1. Curriculum vitae via KI RIMS
  2. Scientific portfolio via KI RIMS
  3. Teaching portfolio via KI RIMS
  4. Clinical portfolio via KI RIMS
  5. Leadership, development and collaboration portfolio via KI RIMS

TIP: Print the qualifications portfolio from time to time to make sure it looks the way you intended.

Step 2: Extract the qualification portfolio

You extract the qualifications portfolio in KI RIMS from the Reporting Hub, which you find by clicking the bar chart icon in the left menu. Search for the report Karolinska Institutet Qualifications Portfolio and click Run

Step 3: Check and supplement the report in Word

As all information that is needed in the qualifications portfolio cannot be entered in KI RIMS, you need to supplement the report extracted from KI RIMS in Word.

How do I manually add information to the qualifications portfolio?

The report is formatted as a series of small tables following each other, so if you need to add an additional employment, for example, under an existing one, it is best to choose Insert new row. If you need to add information under a heading that has no content, you can just put the cursor at the end of the heading and use the Return key to break the line and write the information there.

Checklist - what do I need to do after extracting the qualifications portfolio?

  • Check that all information is in the right place and looks correct before you start adding manual information in the Word document.
  • Replace all orange text with relevant information in the CV section and the scientific portfolio.
  • Complete your current employment with information on the proportion of research, teaching and clinical work.
  • Complete the missing information in the pedagogical portfolio, the clinical portfolio and the Leadership, development and workplace relations portfolio.
  • Go through your list of publications and check that your name is in bold in every instance.
  • Mark (with *) the publications  included in the thesis.
  • Mark (with #) the publications where you are the first or last author and that were carried out after your doctoral education was completed and where any of the supervisors from the doctoral education aren´t co-authors. (Applies to applicants for docentur.)
  • Mark (with §) the publications where you are the author with shared first or last authorship. (Applies to applicants for docentur.)