Generate reports in KI RIMS

KI RIMS has a report function that makes it possible for individual researchers to generate pre-formatted publication lists and CVs with pre-filled information about themselves from KI RIMS. The report function also offers staff with special permissions to generate compiled reports at group level. On this page you will find information on which reports you can generate in KI RIMS and how to do it.

TIP: You may need to import the CSV-file into Excel to make it readable. One way to open a CSV file is to:

Open a new Excel document or a new sheet in an existing Excel document.
On the Data tab, select Get Data (> From File) > From Text/CSV.
Locate the CSV file with the report you downloaded and click Import.
If everything looks ok in the preview window, click Load.

If you need, there are instructions on how to filter in Excel on Microsoft's own support pages.

Individual-level reports in KI RIMS

Biosketch

The brief Biosketch report in Word/PDF contains a selection of the information in KI RIMS that is displayed on your public profile page on ki.se.

Contact information and profile picture

You cannot change your email address or the link to your profile page. However, if you change your preferred name in KI RIMS, that name will be displayed in your biosketch.

If you need to add or change your profile picture, you can do so under Edit my profile in KI RIMS.

Position

Under the heading Position, your current positions at KI and Region Stockholm are displayed, provided that the employments in KI RIMS are retrieved from one of KI's source systems (=the source in KI RIMS must be Local source 1, not Manual) and the visibility level is Public. If you have added a manual entry on top of an employment that has Local source 1 as its source, the manually entered information will be displayed, just as it is on your profile page.

If you are a professor, former positions as a professor at KI will also be displayed if they are Public in KI RIMS.

About me / Research / Teaching

Under Edit my profile in KI RIMS, you can edit the information in the Overview, Research interests and Teaching summary fields. This information will then be displayed both in your biosketch under the headings About me, Research and Teaching and under the About me tab on your English profile page at ki.se. Please take the opportunity to fill in the corresponding fields marked with (Swedish) so that the same information can be displayed on your Swedish profile page.

Tips on how to write about yourself, your research and teaching can be found on the page Manage your profile information in KI RIMS.

Degrees and qualifications

All your Professional activities of type Degree / education that have visibility level Public are listed in reverse chronological order under the heading Degrees and qualifications.

Leadership and other assignments

Under the heading Leadership and other assignments, the following types of Professional activities with the visibility level Public are listed in reverse chronological order:

All Leadership and other assignments
Committee work with Type set to Academic and Role is either Chair, Vice chair, President or Vice president.

Citation report

The Citation report generates a list of citation information directly from Web of Science, Dimensions, Europe PMC and Altmetrics scores for each of your publications, provided they are indexed in those databases.

H-index and citations

In the H-index and citations report, you can see your h-index and your total number of citations according to Web of Science based on the peer-reviewed original articles listed under heading 3.3 List of original articles in the qualifications portfolio report.

Karolinska Institutet Qualifications Portfolio

The reports Karolinska Institutet Qualifications Portfolio / Karolinska Institutet Meritportföljen are equivalent to KI's qualifications portfolio for teachers and researchers, which is also used for docent applications since 1 November 2025. Instructions on how to add information in KI RIMS for the qualifications portfolio can be found on the page Work with your qualifications portfolio in KI RIMS.

Publication list (Vancouver format)

The Publication list (Vancouver format) report is a list of your publications in Word format according to KI's version of the Vancouver reference style, where your name is in bold in each reference and your shared first/last authorships are marked with *. The publications are grouped by publication type and the number of citations is automatically added directly from Web of Science for the publications that are indexed there.

The report works best if you first verify your publications in the bibliometric database. Publications that have not been verified in the bibliometric database may need to be updated manually in KI RIMS with information about Peer reviewed, Sub type (applies to the publication types Conference publications and Journal articles) and Author type (if it is relevant to specify who the first and last authors are).

Only publications marked as Peer reviewed appear under the heading List of all original works. Articles with Publication type Journal article and Sub type Article are listed first, followed by publications with Publication type Conference publication and Sub type Published paper.
Under the next heading, List of general articles and book chapters, articles with Publication type Journal article and Sub type Review are listed first, followed by book chapters with Publication type Book chapter.
Under the last heading, List of all other scientific works, all other publications are listed grouped by Publication type and Sub type.

If a publication has been listed under the wrong heading, you may need to go to its record in KI RIMS and change the Publication type or change/add a Sub type to correct it in the report. Instructions on how to do this can be found on the Publication types in KI RIMS page.

Name variant

If your author name is not in bold, it is because the system does not recognise that name variant. If you think that this name variant may also be used in future publications, you should add it as a namestring inthe bibliometric system. Alternatively, you can add it to KI RIMS under the heading Search settings under Profile & work.

Author position (Author type)

In order for the asterisk marking shared first/last authorship to appear, the system must recognise the name variant as yours (=your name must be in bold on the reference and there must be information about the author position (Author type) on the record in KI RIMS). Author type should appear automatically if you have verified the publication in the bibliometric system, but you can also add Author type manually if, for example, there is more than one author who should be listed as first author or if it is a publication that cannot be verified in the bibliometric system.

How to add or change an Author type for an author:

Open the publication record in KI RIMS
Click on the plus symbol (Add manual record) at the bottom right
Click on the edit link next to the author's name
Select an author type
Click on the Add selected author type link
Click on Save below the author information
If it is a KI author, you need to confirm that it is the correct person and click Yes
Finish by clicking on Save at the bottom of the page.

In the Citation report, you can see which Author types there are on a publication KI RIMS, but you can also view the information in the publication record in KI RIMS by:

Opening the publication record in KI RIMS
Clicking on Manual or KI Bibliometrics to expand the information (since information about author types can only be found in the manual record or the KI Bibliometrics record)
Clicking on see details under the author names.

Export selected publications to Endnote

If you need a publication list in a different reference style than the Vancouver-based style used in the publication lists from the Reporting hub in KI RIMS, or if you need a publication list that only contains selected publications, you can export a selection of your publications to Endnote. In Endnote, you can then choose a suitable reference style and, if necessary, make temporary adjustments to that reference style if, for example, you want your name to in bold in the publication list.

To export publications from KI RIMS, go to Publications and select the publications you want to export, then click the Export button and select RIS format. Please note that the ‘select all’ check box only selects the publications on the current page, so if you want to export all your publications, do not check any publications at all before you click the Export button.

Find researchers using reports

KI RIMS currently has two reports that can be used to find researchers at different levels and within different subject areas. You can open the lists in Excel and use the filter function to find, for example, people who work in a specific subject area or who do (or do not) work at a specific department. See how to do this in the short instructional film ‘Open and filter the "Docents and Professors at KI" report in KI RIMS’ (2 mins).

Unlike other group reports, these are available to all KI employees.

Docents and Professors at KI

The csv-report Docents and Professors at KI lists all current KI employees who have been appointed either a docent title or professorship that has been registered in Primula or UBW Anknutna. If you discover any information that is incorrect or missing, please contact the KI RIMS support at kib@ki.se.

Degrees of Licentiate/Doctor

All current KI researchers with a doctoral or licentiate degree that is either registered in Ladok by KI or manually added in RIMS by the researcher, can be found in the report Degrees of Licentiate/Doctor.

Are you not included in the report? If you have a degree from another educational institution, add it yourself as a Professional activity of the type Degree/education. If it is a degree from KI that is missing or incorrect, contact KI RIMS support at kib@ki.se.

Reports on group level

If you have the role Statistician for a group, you can generate reports at group level for the entire group and at individual level for individual members of the group via the Reporting Hub in KI RIMS. Note that when generating a report for a group, information about both members of the group in question and all groups under that group is always included in the group structure in IDAC.

To generate a report for a group in KI RIMS, you need to have the Statistician role for the group in question and have been assigned authorization for the report you want to generate. Read more about group level permissions on the page Roles and permissions in KI RIMS.

Citation report Group

The report Citation report Group provides you with a list of all group members' publications in CSV format. In addition to the usual bibliographic information, it also contains citation information directly from Web of Science, Dimensions, Europe PMC and the Altmetrics score for each publication.

Note that if there is no value in the WoS citations column, it is because the journal is not indexed in Web of Science and information about citations is not available for that publication. If the value is instead a zero, it means that the publication has not been cited by any other publication in Web of Science.

Publication list Group (Vancouver)

The group members' collective publication list is presented in the Word report Publication list Group (Vancouver) according to KI's version of the Vancouver reference style, where the names of the authors belonging to the group are bolded in each reference. The publications are grouped by publication type and the number of citations is automatically added directly from Web of Science for the publications that are indexed there.

Which publications are included under which heading is described above under the individual Publication list (Vancouver format) report. There are also suggestions for what individual authors could do if publications are missing or if the information about a publication is incomplete or incorrect in the group's publication list.

Group member profile completeness

The CSV report Group member profile completeness shows how much information is available under the different parts of KI RIMS for the members of the groups and/or individuals you choose to generate the report for.

Please note that you need to check Include non-academic users when generating reports in order for the people who are not marked with Is academic in KI RIMS to be included in the report.

Group member overview

The Group member overview report in CSV format gives you a quick overview of the group's members and their employment, education, awards and labels found in KI RIMS.

Group member positions

The Group member positions report is an aggregation of the group members and their positions, giving you a quick overview of how many are, for example, professors or PhD students.