Manage your research grants in KI RIMS
Here are instructions on how you can manage your research grants in KI RIMS.
Verify your Dimensions-ID
To avoid having to manually enter all the information about your research grants in KI RIMS, you should have a Dimensions ID linked to your account in KI RIMS to show your grants as Pending under Grants. See how to confirm your researcher ID on the Account Settings in KI RIMS page.
The reason why the Dimensions ID is so important for research grants is that it is the only source we have linked to KI RIMS that contains information about research grants. Dimensions contains information from SweCris about research grants from several of the major Swedish research funding bodies grant such as the Swedish Research Council, Forte, Formas, Vinnova and the Swedish Heart-Lung Foundation.
Claim or reject research grants
Click on Pending in the Grants' box on your homepage and you will be taken to a new page where you can claim or reject your proposed research grants. You can claim or reject several grants at the same time by selecting several different grants.
You can manually add research grants if they are not marked as Pending.
Add research grants manually or by using AI
If a research grant has not appeared under Pending, you can add it yourself by clicking Add new in the Grants box. You can then choose whether you want to enter the information manually via Manual entry or using the AI Assist option. When you select AI Assist, you can paste information about your research grant – which you have retrieved, for example, from the funder’s website – in a single block of text.
If the system believes that the research grant already exists in the KI RIMS database, you will be notified that it has found a possible match and you will then have the option to claim the existing grant instead of adding a duplicate.
If no match is found (or if you select the Not a match option), you will be directed to a page where you can check that all the information is correct and has been added in the right places. Click Edit if you need to add or change anything, and Save if everything looks correct. If there were other applicants, you can add them after you have saved the grant. Please add information in Swedish as well if you only provided information in English (especially if it is a grant from a Swedish funding body) and vice versa.
Sometimes the AI tool automatically translates information that can exist in both English and Swedish in KI RIMS, such as Funder name, Title and Abstract. In such cases, the text [Translated from English/Swedish by AI] will appear at the end of the text to alert you to this. If you are satisfied with the translation, you can simply remove the Translated by AI text. If you want the official translation, you can replace the AI-generated one. It is also possible to enter information in both Swedish and English initially to have the information in both languages directly.
The AI-assisted entry is safe to use; the information you enter is not used to train the AI model and will not be saved anywhere else.
Research grants on ki.se
The research grants that you have claimed in KI RIMS will be visible on your profile page on ki.se as long as your relationship to them is set to Public, but without information about the amount. If you instead choose to set your relationship to the research grant to Internal, it will not be shown on your profile page on ki.se.
The grants that you have marked as favourites in KI RIMS will appear under the heading Selected grants above your other grants on your profile page on ki.se.
Remember to enter information about your research grants in both Swedish and English in KI RIMS so that there is information in the right language for both your Swedish and English profile page on ki.se.
Add Labels to your research grants
In order for information about KI's research grants to be found in the new filter search function on ki.se coming in 2024, it is important that you label your grants with subject categories (and that your relation to them is set to public). Open your list of research grants in KI RIMS, click on the title of the research grant you want to add keywords to. At the bottom of that page you have the option to add keywords from MeSH and the Swedish standard for fields of research as well as Techniques, Methods, and Equipment (part of MeSH).
Add relations between research grants and publications
You can add relations between a research grant and the project's publications. They are currently not shown publicly but you can see them when you are in the publication's or research grant's record in KI RIMS. However, it will be possible to produce reports on, for example, which publications that are linked to a specific research grant and to what extent they have been published open access if it turns out that there is a demand for this type of reports.
Open the Grant you want to link publications to. Go to the Relationships' box on the right and click on Create new. Click on Publication and select the publication(s) you want to relate to and click on the Create new- button at the bottom right.
Research grants in the Qualifications portfolio
If you want to include information about your research grants in your Qualifications portfolio, there must be information on whether you received the grant in "international or national competition" and whether you were the principal or co-applicant.
Have you been the primary- or the co-applicant?
If you add a research grant manually, you can tick Primary investigator of (if you have been principal investigator) or Funded by (if you have been co-applicant) directly in the form.
If you want to change your relationship on an existing Grant in KI RIMS, you need to go to open the record and click on Users under Relationships in the right margin. Click on Edit and change the Relationship type to Investigated by (primary) if you have been the primary investigator.
If you have been a co-applicant, you can leave the Relationship type as Funder of.
Is it an external research grant that you have received in international or national competition?
In the form that appears when you add a new Grant or want to make changes to an existing one, enter the correct Funder type and tick Grant obtained in international or national competition if you received it in international/national competition.
To add information to a Grant which come from another source (=not entered by you), you need to click on the plus symbol in the bottom right corner to open the form.