Manage your profile information in KI RIMS

On the "My profile" page in KI RIMS there are several headings where you can fill in different kinds of information to complement the description of yourself. You can describe what you work with, your research interests and more. This information is then displayed on your public profile page on On this page you will find instructions on how to edit your profile information.

Please note that if you are a research group leader, you need to work both with the information about you as a person (as described on this page) and manage the information about your research group in KI RIMS.

Screenshot showing that you need to click on edit my profile to edit your profile information

Log in to KI RIMS to edit your profile information.  

Go to Edit my profile. This will take you directly to edit mode. If you want to see what your profile looks like for others in KI RIMS, click View mode. You can also reach this page via the Profile icon in the left menu.

Screenshot of how to change to view mode for your profile information

Contact details and organisational affiliation

At the top of the My profile page you will see a large box with organisational affiliation and contact information. You cannot change this information here; it is retrieved once a day from KI's identity and authorisation system IDAC. The only information in this part of the page that you can edit directly in KI RIMS is your profile picture and alternative email address. You can also change your Preferred name by clicking on the link Account settings page. A detailed description of this is available on the Get started with KI RIMS page under the headline Account Settings in KI RIMS.

In IDAC you can change your visiting address or choose whether your mobile phone number should be displayed on your public profile page on If you need help in IDAC or if any other information about you in IDAC is incorrect, you can contact your institution's IDAC administrator.  

Phone numbers and mobile numbers on the profile pages on come directly from Telia (TPP) via IDAC and KI RIMS for those who have a KI phone. If your phone number does not appear as it should, you need to contact the telephony administrator at your department. It is not possible to change, add or delete phone numbers in KI RIMS or IDAC. 

Mobile phone numbers are only displayed for those who have actively checked Hide Cell phone in IDAC.

The only phone numbers that can be found in KI RIMS/profile page without being in TPP are the mobile numbers retrieved from UBW affiliates. If you need to change your mobile number there, please contact your UBW Affiliates administrator at your department.

Photo of you

You should add a portrait photo unless you have personal reasons not to do so. 

When uploading a photo, make sure that: 

  • the photo depicts you
  • your face is centred in the image
  • The photo is square
  • you have permission to use the photo 
  • the size of the photo is a maximum of 6.3 MB and in one of the formats .jpeg, .jpg or .png. 
  • you have the image saved so you can access it from your computer. 

Click the Upload a photo button, select your image and click Save without zooming or cropping the image further.

Alternative e-mail address 

You can add an alternative email address if, for example, you have both a KI and Region Stockholm address. 

Add information about yourself under About 

Under About there are 3 fields where you can enter information about yourself. Only the fields you have filled with information will be visible in KI RIMS and on your profile page on, tab About me. The default setting is that all the information you enter is displayed on your public profile page (Privacy level: Public). 

  • Overview - Here you can add general information about yourself and your work at KI. 
  • Research interests - Here you can describe your research.  
  • Teaching summary - Here you can add information about your teaching qualifications and your teaching activities. 

Please note that the fields have both an English and a Swedish version where information must be entered, as is a bilingual website.

If you want to copy text from, for example, Word, you first need to "clean" the text from code. Either by copying the text, right-clicking and selecting Paste as plain text or by first pasting it into Notepad or similar plain text programme.

You can now format the text under About with links, bullet points and more. 

Describe your research with Labels 

Under the heading Labels, you can describe your research activities using a number of keywords from the fixed vocabulary listed below. The Labels you choose are shown on your public profile page as keywords. They are also important for the filter-based search function for research information on that is under development. 

Click Manage labels to search and add the keywords that fit your research. 

Add Langugage competencies

Under the heading Langugage competencies, you can indicate if you have specific language skills you want to mention and the level of skill in each language. This information will appear when you download a CV report but will not be shown on your public profile page at

Click on +Add language competency to add a language. Please note that you must enter the language in English. Then use the buttons to select the level of your language competence.  

Add links to websites and social media sites

Under the heading Addresses, you can add links to relevant websites that you want to show on 

When you add a new link under +Add web address, you have several link types to choose from under Type. Select Other if you cannot find one that fits. In the Label field, type a link text. This is the text that will be displayed in the right-hand column on your profile page on You can only write in one language, so picking English is preferable if you want to display the links on your public profile page. 

Some links you add will automatically appear as icons in your contact details on your This applies to:   

  • Google scholar 
  • Research gate 
  • Linkedin 
  • X (Twitter) 

Add video

Under the heading Media, you can add links to YouTube videos that will appear embedded at the top of the right-hand column on your profile page. Use the label field to set a title for your movie. For purposes of accessibility, it is important that you add a description of what the video contains. 

The Public outreach and news tab

The Public outreach and news tab on your profile page brings together information from different sources.

News and events from KI

For the headings News from KI and Events from KI, content is automatically retrieved from the news and calendar events at that you are tagged in. This content is only available on the web and cannot be edited in KI RIMS. If you are missing a news or calendar event on your profile page, please contact the web editor who posted it.

Audio-visual media, News articles from external media and Presentations

Publications you have entered as Media (audio-visual), Newspaper article or Presentation (slides etc.) are displayed under the headings Audiovisual media, News articles from external media and Presentations.

Here you can enter both things you have written yourself and things where you have contributed in another way, such as a podcast where you have been interviewed or a newspaper article about you. Remember to select Contributor to instead of Author as your relationship to the publication if you are not the author.

Screenshot showing where to select the Contributor to relationship.
Set your relationship to Contributor to if you are not the author. Photo: N/A
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