Add content

To add content to your experiment you add new sections. In a section you can either upload different files, add text manually or link different projects and experiments to each other. For files, the maximum size that can be uploaded is 50 MB per file. All files that are uploaded or attached are automatically saved on the KI ELN server.

On the left panel of an experiment there is a menu of sections that can be added to the experiment.

When you add a new section, it will be placed at the bottom of the experiment/or after the section that is active.

You can easily move sections up and down by using the Arrows on the right side of each section. 

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Body text

A blank “Body text” section where you can add text manually is automatically added to your experiment upon creation.

All the text will show in the experiment, you don’t have to expand or click on the section to see the content.

You can use the menu on the top of the experiment page to edit your text.

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Check the video for a demonstration of the body text section:

Text field

Here you can add text manually, not by uploading pre-existing documents.

This section can be used for example for keywords.

For longer text, use the Body text section.

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Image

Here you can attach images of the following formats: *.jpg, *.jpeg, *.gif, *.bnp, *.bmp and *.tiff.

If the images are larger than 50 MB, an image compression window will open so that the image can be compressed to save space in the database.

You can upload an image, paste it from the clipboard, drag and drop it into the section or use the screen capture function.

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To add annotations, such as arrows or text you can use the annotation menu above the experiment page.

Here you can also change the color of the annotation to fit any background.

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Check the video for a demonstration of the image section:

Excel Workbook

Here you can upload or drag and drop an existing Excel workbook or create a new one.

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Microsoft Excel will open and load the existing or the new Excel Workbook that you can edit.

If you select cells, only the selected cells will show in the experiment.

If you want to insert all content of your spreadsheet to ELN, don’t select any cells.

When you have finished editing the Excel workbook, close it and it will be uploaded to the experiment.

  • To re-open and re-edit an uploaded Excel workbook any time, double-click on the section or click “Edit” in the upper left corner of the section.
  • To download the Excel workbook to your computer, click on “Download”.
  • To delete the contents of the section, click on “Delete” in the upper left corner.

Check the video for a demonstration of the Excel worksheet section:

Word Document

Here you can upload or drag and drop an existing Word document or create a new one.

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Microsoft Word will open and load the existing or the new Word document that you can edit.

When you have finished editing the Word document, close it and it will be uploaded to the experiment.

The whole page/pages will show in the experiment. 

  • To re-open and re-edit an uploaded Word document any time, double-click on the section or click “Edit” in the upper left corner of the section.
  • To download the Word Document to your computer, click on “Download”.
  • To delete the contents of the section, click on “Delete” in the upper left corner.
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Check the video for a demonstration of the Word document section:

Powerpoint presentation

This section is available when you log in to ELN at a PC.

Here you can upload or drag and drop an existing Poweroint presentation or create a new one.

Microsoft Powerpoint will open and load the existing or the new Powerpoint presentation that you can edit.

When you have finished editing the Powerpoint presentation, close it and choose if you want to “Display All” or “Display selected” slides within ELN

The Powerpoint presentation will be uploaded to the experiment.

  • To re-open and re-edit an uploaded Powerpoint presentation any time, double-click on the section or click “Edit” in the upper left corner of the section. When you have finished editing the Powerpoint presentation, close it and choose if you want to “Display All” or “Display selected” slides within ELN
  • To download the Powerpoint presentation to your computer, click on “Download”.
  • To delete the contents of the section, click on “Delete” in the upper left corner.

Check the video for a demonstration of the Powerpoint presentation section:

PDF document

Here you can upload or drag and drop a PDF document.

The first 10 pages will be displayed in the section.

File attachments

Here you can upload or drag and drop up to 14 documents per section.

Any file format is permitted, and the size limitation is 50 MB per file.

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The contents of the files will not be shown in the experiment, but you will see a list with the filenames.

Uploaded files can be downloaded or deleted.

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Check the video for a demonstration of the file attachment section:

Chemical sketch and chemical reaction

These two sections are rarely used.

 If you want to use them and are unsure, please contact elnkoordinator@ki.se.

 

Date

Here you can add the current date to the experiment.

This section can be useful if the experiment spans over several days.

The date is automatically added to the experiment when it was created.

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Errata

An Errata section can be added to notify mistakes.

This is especially useful if mistakes are found in already locked sections.

The errata can also be used to mark experiments as invalid.

After adding the Errata section, click on the “paper” icon and choose “Errata invalid”. Invalid experiments will not show up in a normal search.

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Project

By adding a Project section, you can link your experiment to a Project.

If you cannot see the project in the list, click “All” to see all available projects.

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Experiments type

Here you can choose an experiment type for your experiment, from the types that have be defined by the superuser in the ElnAdminWeb.

Assigning types to experiments is a way to organize the experiments and make it easier to search for specific experiments and protocols.

If you cannot see the experiment type in the list, click “All” to see all available experiment types.

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Check the video for a demonstration of the Experiment type section:

Related experiments

By adding a Related experiments section, you can link your experiment to another experiment if for example the two experiments share data.

If you cannot see the experiment in the list, click “All” to see all available experiments.

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My sections

Here you can add a section that you have previously created to your experiment.

To add a section to “My sections”, click on the cogwheel of a section and then “Save to My sections”.

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Deleted sections

Sections that you have previously deleted can be found under this tab.

To reinsert a deleted section to the experiment, select the section and clicking on the “+” sign.

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To permanently remove deleted sections, click on “Edit”, select the sections you want to delete and click “Delete”.

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Manage sections

Each section can be managed under the cogwheel to the right.

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  • Cut section – cuts out the whole section so that it can be pastes in the same experiment or in another experiment
  • Copy section – a quick way to duplicate the same section within an experiment
  • Paste section – paste a cut or copied section
  • Delete section – deletes the section and adds it to “Deleted sections”
  • Save to My sections – adds a section to “My sections”
  • Section Properties – type of section, author, last created/edited and fixed/mandatory/read-only
  • Section History – shows the last versions of the section

Check the video on how to manage sections: