Course evaluation and analysis of doctoral courses
All doctoral courses at KI are evaluated electronically by the evaluation team at UoL, at the request of the Course and Programme Committee.
Online evaluations for doctoral courses
All doctoral courses at KI are evaluated electronically with an established set of questions in KI Survey. The evalution team at TL (Teaching and Learning) has been given the assignment to carry out the course evaluations (sending out the questionnaires and compiling the answers). The assignment requires cooperation with course providers that send their current participant lists to the evaluation team (see further instructions below).
The evaluation team's assignment also includes consultations regarding possible additional questions, to compile evaluation reports to course providers and central administrative officers, as well as producing a summarising yearly report of course evaluations, in order for us to follow the development of the courses over time. (See below under documents, only in Swedish).
Course evaluation according to the Higher Education Ordinance
The Higher Education Ordinance indicates in section 14, dealing with course evaluations, that:
“Higher education institutions shall enable students who are participating in or have completed a course to express their experiences of and views on the course through a course evaluation to be organised by the higher education institution. The higher education institution shall collate the course evaluations and provide information about their results and any actions prompted by the course evaluations. The results shall be made available to the students."
The course evaluation consists of 18 questions (valid from 2022). In addition to these, the course provider, in consultation with the evaluation team at TL, can add own questions when needed (after the last question in the template).
- The content of the course was clearly presented in the syllabus.
- I was highly motivated to learn the content of the course.
- The intended learning outcomes of the course were clearly explained.
- The course design facilitated achievement of the intended learning outcomes.
- The teaching and learning activities facilitated achievement of the intended learning outcomes.
- During the course, I have received sufficient feedback from the teachers and/or the other course participants, when needed.
- I have actively engaged in the course.
- I had sufficient prior knowledge to fully participate in the course.
- During the course, the teachers have been open to students’ ideas and opinions about the course.
- During the course, I have developed valuable expertise/skills.
- During the course, I have developed my ability to critically analyse and evaluate research findings. (If the question is not relevant to this course, select the response option ”Not applicable”)
- The examination adequately assessed the achievement of the intended learning outcomes.
- I have achieved the intended learning outcomes of the course.
- From my perspective the workload was reasonable in relation to the number of credits.
- This course has fulfilled my expectations of a high quality course.
- Were there any parts of the course that were excellent? If so, please specify which parts and in what way.
- Do you have any recommendations as to how the course could be improved? If so, please specify which parts and how.
- Would you recommend this course to others enrolled in doctoral education? (Answer only if you are a doctoral student, otherwise select the response option ”Not applicable”)
Response options (5-point scale):
1. To a very small extent
2. To a small extent
3. To some extent
4. To a large extent
5. To a very large extent
For Q 11 Q 18 the response option Not applicable is also available.
Instructions to the course provider
When contacting the evaluation team regarding your course, send an email to firstname.lastname@example.org with the course number and semester in the subject line (e.g. "1234 VT21), where VT stands for spring semester and HT for autumn semester.
The survey's 18 questions are designed to measure aspects of student-perceived quality. If you see a need to add your own course-specific questions to the survey, there is some room for this. We recommend a maximum of seven additional questions so that the survey does not exceed a total of 25.
Send suggested questions no later than two weeks (14 days) before the course end date, together with suggested response options/response scale, to email@example.com at the evaluation team, TL. Ideally, adapt the questions to the answer scale used for the mandatory questions: to a very small extent, to a small extent, to some extent, to a large extent, to a very large extent.
If you want help with formulating course-specific questions, contact firstname.lastname@example.org, no later than three weeks (21 days) before the course end date.
Documentation needed for sending out course evaluations
Note! A participant list is to be sent to the evaluation team no later than the day after course start, as follows:
A list in Excel with the email addresses to the course participants. Each address should be placed in a separate cell. Name the file with course number, semester (VT for spring and HT for autumn) and, if applicable, the numbering of course occasion (if the course is given more than once during a semester). Example: 1234_VT21_2 (if it is the second course occasion of the course with number 1234, spring semester 2021).
The course evaluation will be dispatched the day after the course end-date, unless otherwise agreed. It can be beneficial if the participants have received feedback on the examination assignments before they answer the course evaluation, which is why a slightly later date for dispatch can be notified the evaluation team when you anticipate a delay, for example when using home assignments. However, a course evaluation should come as close to the end of the course as possible.
The participants can reply to it during about two weeks and two reminders will be sent out during this period. When the survey is closed and completed the evaluation team will create two reports that will be sent as report links to you as a course director.
Course evaluation reports
The result of the course evaluation is summarised in a report* in two versions:
In the short version report the open questions and any course specific questions have been removed. This version can be presented to the course participants, and it is also this link you will add to the course occasion at the next announcement of the course in the course catalogue.
The full version report includes all questions, even the open and the course specific ones. This is to be used as a basis for your course analysis (reflection) and as part of your report to the relevant doctoral programme or research school, or to the Course and Programme Committee.
*Note that, to ensure anonymity, a minimum of five respondents is required for a report to be generated.
If you wish to make a more in-depth analysis of the result from the course evaluation, you can request that the evaluation team also sends the result as an Excel file.
The reports are generated as soon as the reply period for the specific course evaluation has ended, and can be automatically sent from KI Survey to the course providers (course director and any contact person in the course catalogue). However, to make this work the recipients need to have logged in to the system once. After the the first login, a profile is created, which is all that is needed to receive the reports. Follow the link for login, choose Karolinska Institutet, and login with you KI account.
What is the difference between course evaluation and course analysis?
Course evaluation is the course participants’ feedback given anonymously via a web-based questionnaire.
The course analysis is the summary made by the course director, based on the outcome of the course evaluation, the teachers’ experiences from the course, other data sources as well as a description of any changes that are planned as a result of the outcome.
The purpose of course evaluations
The purpose of evaluations is to monitor the quality of the courses that are provided and to improve their quality going forward. A general questionnaire for all courses enables comparisons concerning perceived quality.
The evaluations should be distributed to a number of interested parties:
- Teachers and course administrators in charge
- Doctoral students who are taking the course, as well as future applicants
- The Course and Programme Committee
- The steering committee for the programme or research school in question
- The departments that provide the course
Course directors at KI have been obliged to arrange evaluations ever since June 2002 (Higher Education Ordinance, Swedish Code of Statutes 1993:100).
Suggestions on how course participants can be informed
The course participants should be given access to both the results from the previous course evaluation (when they apply for a course) and the one they themselves participated in, at least the short version, as well as the course evaluation (reflections) made by the course responsible.
Here are some suggestions on how and when this can be done:
Prior to the course:
- Add the link of the latest course evaluation report (short version) in the course occasion to be published in the course catalogue, to make it available to applicants.
- Tell the participants at the beginning of the course about the upcoming course evaluation. This can be done, for example, at the introductory lecture in connection with the explanation of the intended learning outcomes, course design, description of the assessment procedure and when practical information is provided.
- If the course has been given before, tell participants about the views of the participants of the latest course and how those have been handled.
Towards the end of the course:
- Tell the course participants what kind of information is expected to be gained from the course evaluation and how the information is intended to be used.
- Tell the course participants when they can expect to get feedback about the survey and how.
After the course:
- The evaluation team at UoL sends the course evaluation report (short version) to the participants.
- Give feedback to the course participants by telling them what changes are planned for the next course occasion, as a result of their feedback as well as what will not be considered and why.
It is important that the students know that they have been listened to. Moreover, the students often say that they will get more involved if they know that their opinions are taken into account.
Course analysis - the course director’s evaluation
The course analysis should summarise the outcome of the course, the course provider's reflections and conclusions and present suggestions for improvement before the next course.
The analysis should be based on the course evaluation report and other possible measuring tolls during the course, as well as the course provider’s experiences from the course. Special focus shall be placed on the course’s areas for improvement, based on the views and suggestions that have emerged in the course evaluation. It is important that these views are named/mentioned and commented on, regardless of whether they lead to planned changes or not. The course provider shows through the course analysis that he/she has reflected on and taken a stand on the views expressed and has a plan for how they will be used in the development of the course - or has chosen to leave them aside and can justify his/her choice.
The course's strengths can be highlighted in the course analysis as good examples if they are seen as a result of the chosen approach, for example based on an evaluation of a previous course or on new pedagogical insights and ideas.
Course analysis form
The course analysis form is available in two versions, one for courses given within doctoral programmes and one for others (i.e. freestanding courses or courses within research schools). What distinguishes the forms is that the one for programme courses also requests admission data, which is needed for the programmes' annual reporting.
The course analysis form is sent to the steering committee or equivalent of the research school or doctoral programme within which the course has been given. The steering committee gives feedback to the course director, using the same form, with comments and suggestions for improvement. For courses with funding from the Course and Program Committee (KPK), the course analysis is sent with other documents in connection with the requisition of funds granted. KPK provides feedback to course providers once per semester.